New

HR Operations Specialist

Austin, Texas, United States

At Lightspeed Systems, we're on a mission to help schools create safer, more effective digital learning environments. Trusted by thousands of schools worldwide, our solutions help education leaders manage technology, protect students, and improve learning outcomes.  

We need an HR Operations Specialist who loves building clean, reliable systems and processes that scale with us.  

This is a builder's role. You'll take full ownership of our HR systems, records, and workflows: standardizing them, strengthening them, and continuously improving how they run. You'll make sure the data, the paperwork, the process, and the system of record are accurate, current, and built to scale.  

You'll be part systems owner, part process architect, part detail-obsessed operator, and 100% focused on giving Lightspeed an HR foundation that holds up. 

NOTE: This position is hybrid and requires several days on site each week at our Austin, TX headquarters.  

Visa sponsorship is not available for this position. 

WHAT YOU'LL DO 

  • Own HR systems and data integrity. Administer our HRIS and ATS end-to-end, and make sure our systems of record stay accurate, consistent, and fully trustworthy. 
  • Administer the employee lifecycle. Process new hire paperwork, coordinate onboarding logistics (accounts, equipment requests, orientation scheduling), manage offboarding checklists and documentation, and maintain personnel files. 
  • Own compliance recordkeeping. Manage I-9/E-Verify processes, required labor law postings, policy acknowledgment tracking, personnel file audits, and support EEO/ACA reporting. 
  • Administer benefits and leave logistics. Process enrollments and life-event changes, reconcile vendor invoices, and track leave documentation (FMLA, state leave, accommodations paperwork). 
  • Build and document HR processes. Create clear, documented SOPs and repeatable workflows for onboarding, offboarding, leave, systems maintenance, and anywhere else a strong process makes the whole team faster. 
  • Support recruiting operations. Post jobs, coordinate interview scheduling, generate offer letters, manage background checks, and keep the ATS pipeline clean and current. 
  • Produce HR reporting. Build and maintain recurring reports and dashboards (headcount, turnover, compliance status) for leadership. 
  • Use AI like it's part of your toolkit. Use AI tools to draft communications, summarize data, build templates, and generally make the admin work faster and sharper. We're not asking you to be an engineer; we're asking you to be curious and current. 

WHAT YOU BRING 

  • 3–5 years of experience in an HR administrative, HR operations, HRIS, or generalist role with heavy systems and process ownership, not just checklist execution. 
  • A demonstrated track record of building and strengthening HR systems and processes independently. 
  • Strong HRIS/ATS experience: comfortable configuring, auditing, and maintaining data integrity in HR systems. 
  • Sharp attention to detail and a documentation-first instinct: you naturally build the SOP and make processes repeatable rather than relying on memory alone. 
  • Working knowledge of core HR compliance requirements (I-9, FMLA/leave basics, recordkeeping). 
  • Self-starter energy and a fast, independent learning style. You don't need a training plan or a lot of handholding; you dig in, find the answer, and figure out the tool or process on your own before asking. 
  • Comfort with HR technology and genuine curiosity about AI. You're not waiting for a workshop to figure out how tools like Claude/ChatGPT, Copilot, or other AI platforms can make you sharper. 
  • Clear, precise written communication: you can write a policy, SOP, or process doc that people can understand and follow. 

NICE-TO-HAVES 

  • Experience with HR system implementations, migrations, or large-scale process improvements. 
  • Edtech or SaaS background: if you already understand our world, you'll ramp faster and contribute sooner. 
  • Familiarity with payroll processes and tools. 
  • PHR or SHRM-CP certification, preferred. 

WHY YOU'LL LOVE IT HERE 

  • Your work will directly support the people who protect millions of students in classrooms every day. The mission is real, and it shows up in how we work. 
  • You'll get real ownership of the systems and processes that run HR here, with plenty of room to build them out and leave your fingerprints on how we operate. 
  • You'll join a smart, driven, mission-focused team that cares deeply about both impact and each other. 

ABOUT US 

With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. 

We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country.

ABOUT OUR ATX HQ 

If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 

  • 15,000 sq. ft. of open work area, offices, and huddle rooms 
  • Snacks galore and a private chef serving up lunch Tuesday through Thursday every week 
  • A state-of-the-art fitness center (with outfitted locker rooms)
  • Physical therapist onsite regularly 
  • Indoor and outdoor casual collaboration spots 
  • Pet-friendly office environment 
  • A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun 

All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) 

Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.

Create a Job Alert

Interested in building your career at Lightspeed Systems? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Lightspeed Systems’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.