Back to jobs
New

Intellectual Property Legal Coordinator

Chicago, IL

At Levenfeld Pearlstein, we know that everything starts with the right people. Our mission to provide an exceptional client experience depends upon the talent and commitment of each person in our firm. If you are looking for a different way of practicing law, find out if LP could be the right place for you.

About the Practice 

LP’s Intellectual Property Practice Group provides a broad range of patent, trademark, copyright, trade secret, licensing, and transactional services. The group helps clients connect intellectual property decisions and investments to their broader business strategies. 

The Opportunity 

Levenfeld Pearlstein is seeking a Legal Coordinator to support our Intellectual Property Practice Group. This position offers the opportunity to work closely with attorneys and legal professionals on trademark, patent, copyright, and IP portfolio matters while providing a broad range of administrative, organizational, docketing, and filing support. 

The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines in a fast-paced environment. Strong communication skills, exceptional attention to detail, sound judgment, and a commitment to client service are essential. 

Experience That Makes You a Fit 

  • Preparing, editing, proofreading, and formatting correspondence, legal documents, reports, and client communications from written and oral drafts. 
  • Opening new client matters and maintaining organized electronic files, databases, and intellectual property portfolio materials. 
  • Assisting with the preparation and filing of U.S. trademark and patent documents and related correspondence, including coordinating signatures and supporting materials. 
  • Tracking trademark, patent, copyright, renewal, annuity, and other critical deadlines through docketing software and attorney calendars. 
  • Reviewing docket reports, communicating upcoming deadlines, and following up on outstanding action items with attorneys and other team members. 
  • Coordinating U.S. and foreign filings with clients, outside service providers, foreign associates, and government offices under attorney or paralegal direction. 
  • Preparing and updating IP portfolio status reports, filing confirmations, and matter summaries. 
  • Coordinating filing fees, invoices, vendor charges, expense reimbursements, and credit card reconciliations. 
  • Maintaining calendars, scheduling meetings, and coordinating travel arrangements and dining reservations, as needed. 
  • Superior working knowledge of Microsoft Outlook and Word, including styles, formatting, and redlining. 
  • Proficiency with Adobe Acrobat; experience with iManage and IP docketing or portfolio management software is strongly preferred. 
  • Preferred experience with intellectual property administrative software tools such as IPDAS, CPI, and Foundation IP.
  • Exceptional organizational skills and the ability to manage multiple active matters and competing deadlines simultaneously. 
  • Prior experience supporting intellectual property practice is preferred. 

Reporting Relationship 

This role reports directly to Allison Zacharski, Legal Coordinator Manager. 

About LP 

LP is a relationship-driven law firm built on entrepreneurial spirit, exceptional client service, and a growth mindset embodied in The LP Way™, the firm’s trademark business philosophy. 

Professionals who build their careers at LP can expect: 

  • The opportunity to take ownership of meaningful and engaging work 
  • Extensive professional development and advancement opportunities 
  • A flexible and practical hybrid work environment 
  • A warm, collaborative, inclusive, and values-driven culture 

Salary and benefits:  The annual salary range for this position is $75,000-$85,000   Consistent with applicable law, compensation will be contingent on the skills, qualifications, and experience of the applicant and the requirements of the position. LP offers generous compensation and benefits packages, including medical, dental and vision benefits, paid parental leave, tuition reimbursement, and eligibility for performance-based bonuses. 

About LP: LP is a relationship-driven firm built on the entrepreneurial spirit, exceptional client service, and growth mindset encapsulated in the LP Way, LP’s trademark business philosophy. LP serves a large pool of diverse clients across practice areas, tackling sophisticated legal matters and partnering with clients to identify and achieve their business goals. Professionals who choose to build their careers at LP can expect:

  • The opportunity to take ownership of engaging work
  • Extensive professional development and career advancement opportunities that go beyond what most firms offer
  • A flexible and sensible approach to hybrid work schedules
  • A warm, collaborative, inclusive, and values-driven culture

Levenfeld Pearlstein, LLC provides equal employment opportunities to all applicants and employees in a harassment-free environment without regard to race, religion, color, national origin, gender, age, disability, sexual orientation, alienage, or veteran status.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Education

Select...
Select...
Select...
Select...
How did you hear about this opportunity? *
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Levenfeld Pearlstein (Professional Staff)’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.