Office Manager and Executive Assistant, EMEA
Lucid Software is the leader in visual collaboration, helping teams see and build the future from idea to reality. We hold true to our core values: innovation in everything we do, passion & excellence in every area, individual empowerment, initiative and ownership, and teamwork over ego. At Lucid, we value diversity and are dedicated to creating an environment and culture that is respectful and inclusive for everyone. Lucid is a hybrid workplace. We promote a healthy work-life balance by allowing employees to work remotely, from one of our offices, or a combination of the two depending on the needs of the role and team.
Since the company’s founding, Lucid Software has received numerous global and regional recognitions for its products, business, and workplace culture. These include being listed to the Forbes Cloud 100, Fortune Best Workplaces in Technology, and the PEOPLE Companies that Care list all for multiple consecutive years. Top businesses use our products all around the world, including customers such as Google, GE, and NBC Universal. Our partners include industry leaders such as Google, Atlassian, and Microsoft.
We are looking for an Office Manager and Executive Assistant who is skilled in the art of organization and coordination to support our Amsterdam team and oversee, maintain, and ensure the smooth and efficient day-to-day operations of Lucid Software’s EMEA office. The ideal candidate will have a friendly, flexible demeanor, excellent communication and organizational skills, and have a passion for the culture and products represented at Lucid Software. The position is fast-paced and multifaceted. We need an energetic, efficient, independent, organized, and highly detail-oriented person to keep our office running smoothly as we expand our growing team year over year!
Responsibilities:
- Rock-solid information provider. Keep staff informed and be the go-to person for information pertaining to the general office.
- Anticipate office needs long before they become critical needs. Keep a long-term focus and plan ahead to have office space ready to accommodate the company’s rapid growth.
- Keep the office efficient and organized and fully stocked with supplies. Order and pick-up supplies as needed.
- Act as key liaison and build strong relationships with office vendors.
- Ensure the office’s biophilic design is maintained by coordinating with our horticulture expert and watering the plants as needed.
- Assisting with Onboarding employees
- Manage assignment of badges.
- Oversee planning, organizing, and execution of corporate events, such as but not limited to: catered lunches, meetings, retreats, or parties. Research and book event venues; arrange for equipment and services; research and select caterers and other service providers.
- Directly support one executive team member.
- Ringlead the leadership team by coordinating meetings, calls, prep meetings, and more;
- Take notes, follow-up on tasks, assign actions and owners, and help keep people on task;
- Establish processes for keeping the team organized;
- Communicate and handle incoming and outgoing electronic communications on behalf of the executive team;
- Assist with preparation of presentation materials;
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
- Lead Emergency Response Team, training, setup meetings, etc.
- Support all departments as needed on matters that directly impact the executive team.
Requirements:
- Knowledge of office administration
- Works efficiently, accurately, and independently
- Ability to multitask, use personal judgment, and utilize strong decision-making skills
- Possesses excellent communication skills including oral, written, and interpersonal
- Brings passion and excellence to everything he/she does
- Innovates, pursues knowledge, and stretches to grow
- Results oriented: able to work in a fast-paced, demanding work environment by staying highly organized yet adaptable in the face of an intense pace, ambiguity, and dynamic growth
- Inquisitive nature, takes initiative to investigate solutions independently
- Strong skills with Google Apps
- Maintains a sense of urgency for the completion of responsibilities/tasks
- Dedicated, responsive, and willing to go above and beyond
- Self-starter who actively looks for ways to improve themselves and the work they are involved with in the office
Preferred Qualifications:
- BA or BS degree preferred
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