Document Control Specialist

About the Position 

Is your superpower the ability to bring order to the chaos of complex infrastructure projects? Luster National is seeking a Document Control Specialist to support major public works initiatives, while staying plugged into the pulse of New York’s transit transformation. If you thrive on precision, version control, and making compliance look effortless, this role offers the chance to keep mission-critical documentation flowing smoothly across stakeholders, systems, and city agencies.  

This is a long-term, full-time, onsite opportunity located in New York City, NY. 

Responsibilities 

• Maintain and organize project documentation, ensuring accuracy, version control, and accessibility. 
• Implement document control procedures in alignment with stakeholder standards and industry best practices. 
• Ensure compliance with regulatory requirements, contractual obligations, and internal policies. 
• Track and manage document revisions, approvals, and distribution across project stakeholders. 
• Coordinate with project managers, engineers, contractors, and other stakeholders to ensure proper document flow. 
• Facilitate communication between internal teams and external stakeholders regarding document updates. 
• Provide training and guidance on document control processes to project personnel. 
• Utilize document management systems to store and retrieve project records (e.g., MS SharePoint, Unifier, ProjectWise, etc.) 
• Ensure proper indexing and metadata tagging for efficient document retrieval. 
• Support audits and inspections by maintaining organized and accessible records. 
• Generate reports on document status, approvals, and outstanding actions. 
• Conduct periodic reviews to ensure document integrity and compliance with project requirements. 
• Assist in preparing documentation for regulatory submissions and project closeout.  

Attributes 

• Excellent written and verbal communication and interpersonal skills. 
• Excellent multi-tasking and organizational skills with strong attention to detail. 
• Collaborative mindset that fosters teamwork, trust, and positive relationships. 
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement. 

Minimum Qualifications 

• Bachelor’s degree in Business Administration, Engineering, or related field, or equivalent combination of education and experience. 
• 3+ years’ work experience as a Document Control Specialist on large, complex, public works infrastructure engineering programs. 
• Experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Experience working on NYC MTA projects in a similar role with knowledge of MTA standards, regulatory requirements, and document management protocols.   
• Proficiency with Electronic Document Management Systems (EDMS)
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.) 

Preferred Qualifications

• Experience with Oracle Unifier and/or Bentley ProjectWise.
• Familiarity with file naming conventions and the Construction Standards Institute (CSI) coding structure.

Compensation Details 

The salary range listed for this role is $72k-$89k/yr ($35-$43/hr.) The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc. 

Just LOOK at the Benefits We Offer! 

• Unlimited Flexible Time Off 
• Paid Holidays 
• Paid Parental Leave 
• Health Insurance 
• Dental Insurance 
• Vision Insurance 
• Flexible Spending Accounts (Healthcare and Dependent/Elder Care) 
• Long Term Disability Insurance 
• Short Term Disability Insurance 
• Life Insurance and Accidental Death & Dismemberment Policy 
• 401(k) Plan with Guaranteed Employer Contribution 
• Formal Career Planning and Development Program 
• $2,500 Annually Towards Professional Development 
• Wellness Program with Monthly Wellness Stipend 
• Company Cell Phone or Cell Phone Plan Reimbursement 
• Free Personalized Meal Planning & Nutrition Support With a Registered Dietitian 
• Free Personal Financial Planning Services 
• Employee Assistance Program 
• Employee Discounts 
• Employee Referral Bonus 
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email hiring@luster.com for accommodations necessary to complete the application process.