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Executive Assistant – Real Estate & Project Management

Westport, CT

 

Executive Assistant – Real Estate & Project Management

Dalio Family Office

Dalio Family Office Overview:

The Dalio Family Office (DFO) supports Barbara and Ray Dalio and their family in their ventures, investments, and philanthropic efforts under Dalio Philanthropies, which includes OceanX, Dalio Education, Endless Network, and the Beijing Dalio Foundation. The core of the DFO’s culture is built around meaningful work and meaningful relationships and the family’s commitment to giving back. The office is headquartered in Westport, CT with satellite offices in New York City, Singapore, and Abu Dhabi.

 

Position Summary:

The Global Real Estate Assets and Transportation (GREAT) Pillar along with the Project Management Pillar seek an experienced and reliable administrative professional to provide high level executive support to our GREAT Pillar Head and advance special projects and initiatives within the team, as well as supplemental support to our Head of Project Management (PMP).

The Executive Assistant will understand the executives’ goals, working style, and preferences and be prepared to guardrail any weaknesses. Ideal candidates embrace the values of transparency, collaboration, and self-awareness; they will appreciate the exchange of mutual constructive feedback as a member of a respectful high-performing team.

We are looking for someone with a proven track record of sound judgment, discretion, and ownership in the management of their responsibilities. They must be willing to firmly hold people and themselves accountable while naturally maintaining strong professional relationships. 

 

Day-to-day responsibilities would include a combination of the following:

  • Manage and coordinate dynamic calendars, liaise with internal stakeholders and external parties for communication and scheduling, adjust as priorities shift
  • Ensure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, liaising with the rest of the team to accurately understand priorities
  • Process and follow up on executives’ service and support needs, including IT, purchasing, facilities, travel, and expense reimbursement
  • Support and own some operational projects and processes, including collecting and assembling draft reporting content and submitting approved communication updates
  • Assist with meeting preparation, including agendas, materials, taking notes as needed, distributing them, and checking on action items and follow ups
  • Assist with document preparation, management and archiving

 

Apply for this role if you have:

  • Excellent time management and prioritization skills
  • Ability to manage multiple workstreams simultaneously under minimal supervision
  • Strong written and oral communication skills 
  • Excellent word processing, filing and organizational skills
  • Advanced working knowledge of Microsoft Word & Excel, proficient with Outlook, OneDrive, and SharePoint
  • Familiarity with project management tools such as Monday.com or SalesForce

 

Illustrative Benefits:    

  • 100% company paid medical premiums
  • 17 company paid holidays
  • Friday summer hours
  • Monthly community happy hours
  • Hybrid work environment
  • Free catered food services for in-office days
  • Generous PTO offering 
  • Casual dress code
  • 150% 401(k) match up to $7,500 and 100% match above $7,500 ($15k match limit)
  • Gym reimbursement, back up childcare services, insurance, financial, and legal services, and much more!

 

Qualifications:

  • At least 5 years executive administrative assistant or similar experience in a high intensity office setting, preferably having supported multiple executives with significant international travel and expense management experience
  • At least 2 years of experience managing projects in a fast-paced, high caliber environment

 

Preferred Qualifications:

  • Bachelor's degree or advanced certification

 

Compensation:

Compensation for the role includes a competitive salary in the range from $100,000 -$150,000 (inclusive of a merit-based bonus, dependent on years of experience, level of education obtained, as well as applicable skillset) and an excellent benefits package, including a comprehensive employer paid medical plan and generous employer match for 401k. 

Please note we are unable to provide immigration sponsorship for this position.

 

At the DFO, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. The DFO treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.

 

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