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Executive Scheduling Coordinator

Nashville, Tennessee, United States

Are you interested in joining a purpose-driven company in the music industry? Do you thrive in a collaborative, hybrid work environment?  If you do, we would like to get to know you.

WORKING AT THE MLC​

The MLC is committed to excellence, service, transparency, and diversity. Our culture is collaborative, our people are adaptable, and our office environment is "A" place to work instead of "THE" place to work. On our team, you are respected, valued for your unique strengths and experiences, and empowered to identify and resolve your own challenges.

THE ROLE

A compelling opportunity to provide scheduling support to two senior leaders of a dynamic and innovative music industry company. This role supports the CEO and Chief Marketing & External Affairs Officer (along with other leaders as needed).  The role demands a high degree of flexibility, organization of details and skill at managing & prioritizing multiple, competing tasks and projects.  The role exists in a dynamic environment, and the individual must be very service oriented.

QUALIFICATIONS  

·       Three years of related experience

·       Extremely strong organizational and time management skills

·       Extremely strong written, verbal, interpersonal communication skills

·       Extremely strong proficiency using Outlook, Word, PowerPoint, and Excel

·       Proven track record of taking initiative, paying attention to the smallest details, meeting/managing tight deadlines

·       Ability to manage and prioritize multiple complex tasks with minimal oversight

·       Experience handling sensitive matters with discretion, diplomacy, and integrity

ESSENTIAL RESPONSIBILITIES​

EXECUTIVE & SCHEDULING SUPPORT​:

·       Schedule in person and audio/video meetings, managing calendars and conflicts for supported leaders using Outlook, Teams and Zoom. 

·       Coordinate travel for supported leaders, including tracking and supporting itinerary changes real-time and creating detailed travel itineraries. 

·       Perform all necessary administrative tasks for supported leaders, including answering phones, screening calls, and taking messages; creating/updating reports, records, and  documents; performing online research; and registering leaders (and others) for conferences, industry, other events.

·       Help schedule, plan and support meetings of The MLC’s Board of Directors and Advisory Committees.

·       Organize and submit expense reports for supported leaders using company’s online T&E platform.

MARKETING/PROJECT/TEAM SUPPORT​:

·       Provide administrative support for in-house and external events, such as shipping events materials and providing event support.

·       Provide administrative support for other projects.  

·       Provide back-up coverage for front desk reception responsibilities for Office Manager.

YOU WILL CHAMPION THE MLC’S CULTURE BY:​

  • Applying The MLC’s Guiding Principles to your work and your behaviors
  • Being process-oriented, data-driven, and tech-savvy; being collaborative, curious, and open to new ideas
  • Engaging in a diverse and dynamic team; continuing with personal development
  • Inspiring others with your enthusiasm and humility

 

THE MLC IS AN EQUAL OPPORTUNITY EMPLOYER THAT COMMITS TO PURSUING, HIRING, AND CELEBRATING A DIVERSE WORKFORCE AND CREATING AN INCLUSIVE ENVIRONMENT. THE MLC DOES NOT MAKE EMPLOYMENT DECISIONS BASED ON RACE, COLOR, RELIGION OR RELIGIOUS BELIEF, ETHNIC OR NATIONAL ORIGIN, SEX, GENDER, GENDER-IDENTITY, SEXUAL ORIENTATION, MARITAL STATUS, CITIZENSHIP STATUS, DISABILITY, AGE, MILITARY OR VETERAN STATUS, OR ANY OTHER CATEGORY PROTECTED BY LOCAL, STATE, OR FEDERAL LAW. THIS POLICY APPLIES TO ALL TERMS AND CONDITIONS OF EMPLOYMENT, INCLUDING RECRUITING, HIRING, PLACEMENT, PROMOTION, TERMINATION, LAYOFF, TRANSFER, LEAVES OF ABSENCE, AND COMPENSATION.

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