Bookkeeper

About the Mental Health Association of San Francisco (MHASF):

MHASF is a mental health peer-run nonprofit located in downtown San Francisco serving people and agencies across the Bay Area since 1947. As mental health consumers ourselves, we center the lived expertise of people with mental health challenges in our advocacy, education, and support programs, and believe that dignity and recovery in mental health are something everyone can experience. Our staff is dedicated to creating spaces for learning and healing around stigmatized and under-resourced areas in mental health—hoarding and cluttering behavior, peer employment support, wellness & nutrition, community-based crisis response, service navigation, and more. MHASF strongly-encourages people with lived experience of mental health challenges to apply and grow with us! 

Department: Finance

Job Status: Part-Time (20 hours/week), non-exempt

Hours & Location:

• General business hours are 9:00am – 5:00pm, Monday – Friday; this role would require 4 hours of work per day.
• Hybrid schedule: remote work eligible, travel to SF main office 2 days a week

Salary: $33.65/hourly

Benefits:

• Medical: Kaiser HMO or Blue Shield PPO (Prorated) Dental & Vision (Prorated),
• Life & long-term disability coverage; EAP,
• Paid Time Off, sick days, and major holidays,
• Health and Dependent Care FSA, Commuter Check, and 403(b) options available,
• Ongoing access to MHASF continuing education and skill-building workshops- all training time paid,
• Excellent opportunity for advancement-over 70% of our staff have been promoted internally at least once!

Reports To: Director of Finance

Overview of Position:

The Bookkeeper is responsible for the oversight and administration of accounting functions.  The Bookkeeper will be responsible for full cycle AP/AR, bank reconciliations, and general accounting administration.

Responsibilities:

• Prepare invoices for review and submission weekly and/or monthly for contract invoicing
• Responsible for the proper coding of cash receipts and timely recording/logging of revenue in the general ledger
• Deposit checks on the same day of receipt if amount is $5,000 or more
• Enter vendor invoices and staff reimbursements into Quickbooks in a timely manner
• Process AP checks weekly
• Maintain and update MHASF’s system of cost allocation
• Verify billing and purchasing credit card charges and match with proper expense documentation
• Record keeping and monthly bank reconciliation for all MHASF accounts
• Assists Finance team with audit and other requests

As job descriptions cannot be exhaustive, the above list of responsibilities is intended to provide a general overview of duties to be assigned and in no way is a comprehensive list of position duties and responsibilities.  

Qualifications:

• Certificate/knowledge of bookkeeping or 1 year bookkeeping experience
• Strong communication skills and excellent attention to detail
• Ability to prioritize competing demands and highly developed organizational and time management skills
• Intermediate or higher skill in Microsoft Office and Quickbooks,
• Ability to maintain high level of confidentiality and handling sensitive information
• Willingness to learn from others and take direction
• Commitment to upholding the mission, vision, and values of MHASF
• Proficiency in web navigation and use of search engines for internet-based research and self-education

Physical Requirements 

The position requires long periods of work at a desk, which may involve sitting or standing and the use of a computer, keyboard, mouse, and desk phone. The office building and between floors of the building, and to travel short distances (under 1 mile) is required. Other physical tasks may involve reaching, pulling, pushing, bending, climbing a stepladder, use of a dolly to move items weighing up to 50 lbs., and lifting and carrying up to 20 lbs. 

Equal Opportunity Employment Statement

Mental health challenges can affect anyone at any time, regardless of identity or background, and consequently the communities we serve are highly diverse. As a peer-run organization, we also recognize the importance of lived experience as an irreplaceable form of expertise and as a basis for building trust and providing effective services. We welcome and strongly encourage people from historically marginalized and economically disadvantaged groups, including people who identify as disabled or neurodivergent, to apply to work with us. 

MHASF is committed to providing equal employment opportunities to all qualified applicants for employment and does not discriminate on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, gender or gender identity, gender expression, age, sexual orientation, military or veteran status, or any other factor not related to ability to successfully fulfill the requirements of the position.