Proposal Coordinator

At Mitratech, we are a team of technocrats focused on building world-class products that simplify operations in the Legal, Risk, Compliance, and HR functions. We are a close-knit, globally dispersed team that thrives in an ecosystem that supports individual excellence and takes pride in its diverse and inclusive work culture centered around great people practices, learning opportunities, and having fun! Our culture is the ideal blend of entrepreneurial spirit and enterprise investment, enabling the chance to move at a rapid pace with some of the most complex, leading-edge technologies available.

For over 35 years, the experts at Mitratech have been focused on solving the complex needs. Today, we serve 20,000 client companies of all sizes globally, representing 30% of the Fortune 500 and over 500,000 users in over 160 countries.

As we continue to grow, we’re always looking for resourceful, enthusiastic, and fresh perspectives. Join our global team and see what makes Mitratech a truly exceptional place to work!

Mitratech is recruiting for a Proposal Coordinator to assist in its effort to respond to requests of proposal (RFPs) issued by potential customers/partners. As a Proposal Coordinator, you will work with internal teams including senior management, sales, product management, technology, operations, and finance to qualify RFPs as they are received; prioritize them within the pipeline track the RFPs through resolution; and build compelling responses that leverage Company’s value proposition and differentiators when required.

This position reports directly to the Manager, Proposals as a remote position.

Working on our Proposals team, you are the bridge between the sales cycle and beginning of our customer success relationship. On this small but mighty team, it is a collaborative effort to partner with each team at Mitratech as well as our customers to help drive sales and retain customers. You will get exposure to all products and industries within Mitratech which allows you to have an understanding on how we help achieve our customers mission.

Essential Duties & Responsibilities:

• Act as the central point of contact Lead and/or manage the proposal creation process for the responses Mitratech develops in respect to RFPs and RFIs (Requests for Information) received.
• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
• Coordinate proposal responses between teams at Mitratech in an effort to meet RFP deadlines.
• Proofread proposals for content, grammar, style, formatting; edit, organize, and pull attachments and exhibits for responses.
• Consistently implement Company brand messaging (including tone, style, and theme) within all responses. Effectively leverage and promote the Company value proposition.
• Liaise with Company subject matter experts to inform responses to RFPs and/or support the maintenance of content, including its technical accuracy.
• Electronically archive and index all Company RFPs and RFIs; support pipeline reporting requirements; and help implement win-loss analysis.
• Manage and coordinate the production, assembly, and fulfillment of hard-copy proposal responses.
• Build a response database for common answers to questions that can be leveraged to make the process more efficient.

Requirements & Skills: 

• Proven ability to work across organizations with effective communication, leadership, and project management skills
• Proven attention to detail
• Excellent writing, grammar, and spelling ability
• Excellent presentation and written/oral communication skills
• Ability to work in a deadline-conscious, results-driven environment
• Ability to work in a remote environment across teams who are also working remotely

Education:

• BS/BA degree, or equivalent in relevant experience
• Native or mastery of written and spoken German language preferred.

We are an equal-opportunity employer that values diversity at all levels. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, national origin, age, sexual orientation, gender identity, disability, or veteran status.