Executive Assistant

The Opportunity

Monstro is hiring an Executive Assistant to work directly with the COO as a trusted extension of leadership. This is a high-visibility, foundational role that combines executive support, recruiting coordination, and hands-on operational execution across the company.

You’ll play a critical role in keeping Monstro’s leadership aligned, prepared, and executing—driving clarity, prioritization, and follow-through across multiple workstreams. This isn’t a traditional administrative role; it’s for someone who thrives on organization, communication, and pace—anticipating needs, simplifying complexity, and ensuring the right things get done quickly and accurately.

This position is ideal for a proactive, systems-minded operator who wants to grow within a fast-moving startup environment and eventually step into Chief of Staff or operational leadership.

About Monstro

Monstro, headquartered in New York City, is an AI-native fintech/banktech platform transforming how people and institutions manage money.

Our mission is to democratize access to high-quality financial insight—giving every individual and institution the intelligence, tools, and automation to make better decisions across wealth, tax, legal, and investment.

For financial institutions, Monstro serves as the intelligence layer—a unified platform that unlocks real-time insights, automation, and revenue opportunities across their entire client base. For consumers, we deliver personalized, always-on financial guidance and the ability to take action—all within a seamless, next-generation mobile experience.

This B2B2C model drives deeper engagement, higher retention, and scalable growth for institutions, while empowering everyday users to make smarter, more confident financial decisions.

Our team brings together leaders from fintech, wealth management, and AI-driven technology companies—combining decades of experience building and scaling platforms that have transformed industries.

Responsibilities

• Recruiting & People Operations Support

  • Partner closely with the COO and leadership team to coordinate candidate interviews, prepare schedules, and maintain recruiting pipelines.

  • Ensure clarity and communication across all active searches, providing a seamless candidate experience.

  • Assist with onboarding logistics and people operations tasks as the team grows.

• Operational Rhythm & Documentation

  • Manage Monstro’s weekly Tuesday-to-Tuesday operating cadence and company reporting rhythm.

  • Keep Notion, internal trackers, and documentation current and well-organized.

  • Support prep for leadership meetings, company syncs, and team updates.

• Executive Support & Coordination

  • Manage calendars, meetings, travel, and daily priorities for the COO and other senior leaders.

  • Prepare agendas, meeting notes, and actionable follow-ups to ensure alignment and progress.

  • Handle confidential information with professionalism, judgment, and discretion.

• Project Management & Follow-Through

  • Track cross-functional action items and ensure deliverables are completed on time.

  • Follow up on key decisions to maintain accountability and momentum.

  • Support execution across special projects and company initiatives.

• Culture & Internal Communication

  • Help plan company events, offsites, and team activities.

  • Foster strong communication loops and a transparent, connected company culture.

Qualifications

• 3–6 years of experience supporting executives or operations leaders in high-growth or dynamic environments.

• Proven ability to manage multiple workstreams and tight deadlines with clarity and accuracy.

• Strong written and verbal communication skills with professional polish.

• Highly organized, structured, and comfortable creating systems from scratch.

• Proficiency with Notion, Slack, GSuite, and modern workflow tools.

• High discretion and ability to handle sensitive information with confidentiality.

• Passion for startups, curiosity for how things work, and a desire to grow into broader operational or leadership roles.

Why Monstro?

• High-Impact Role: Operate at the center of leadership, ensuring alignment and flawless execution.

• Growth Opportunity: A launch pad for future Chief of Staff or Operations leadership roles.

• Culture of Velocity: Work within a team defined by speed, clarity, and accountability.

• Mission-Driven: Join a company reimagining how people access and act on financial intelligence.

• Compensation: $120K–$140K base + top-tier equity

Apply Today

If you’re proactive, organized, and thrive in a fast-paced, high-ownership environment, we’d love to meet you. Join Monstro and help build the systems and structure that keep the company moving forward with clarity and momentum.