Temporary Data Analyst
About MSF USA | Doctors Without Borders
Role Overview
The Temporary Data Analyst will collect, clean, organize and analyze data from various sources in order for the Procurement Department to make better informed recommendations concerning vendor spend, travel spend, CO2 travel emissions, staff expenditures, credit card use, and MSF USA assets. The Data Analyst will categorize and classify data based on predefined criteria or guidelines.
Department Accountabilities
Procurement
The procurement department implements policies, procedures, and systems that support the organization’s procurement and management of goods and services. Procures quality goods and services at competitive prices while ensuring that the organization has the resources needed to succeed at a cost that maximizes value and a process that minimizes risk. The department manages the procurement process which includes identifying needs, setting terms, selecting vendors, negotiating and purchasing, delivering, and post-purchase assessment. The department works together to regulate the procurement process and align organizational objectives, goals, and budgets.
Facilities Management
Oversee operations of the organization’s US facilities. Conduct regular needs assessments, coordinate and implement planned and unplanned maintenance services and projects, and Manage oversight of the programming and operation of the mechanical, security, and life-safety system. Maintain building/county and state rules and regulations and respond to FDNY and DOH inspections for the NY office.
Budgeting and Costing
Establish and use financial plans to achieve organizational objectives, including monitoring and analyzing financial data to identify deviations from targets.
Operations Management
Execute and manage production or operations using predetermined protocols and procedures to achieve specified operational performance standards.
Operational Compliance
Adhere to internal policies, procedures, and external standards, including regulatory and voluntary codes of conduct, to minimize business risk and protect the organization's reputation.
Stakeholder Engagement
Systematically identify, analyze, plan, and implement actions designed to engage with external and/or internal stakeholders to create positive relationships by appropriately managing their expectations and agreed objectives.
Roles Specific Outcomes
The Data Analyst will create Excel spreadsheets created from the following sources:
- Credit card transactions from credit card provider, Bank of America
- Expense management reports from expense tool, Certify
- Travel, hotel, incidentals, and CO2 emissions reports from Travel Management Company, Globespan
- MSF USA inventory spreadsheets
Some of the reports required are:
- Travel
- Total travel spend
- Total airline spend
- Total hotel spend
- Other incidentals (car, meals, etc.)
- Destinations
- Total by traveler
- Total by MSF USA departments
- Total CO2 expenditure; by traveler; by department
- All Other Expenses
- By type of expense
- By credit card holder
- By vendor
Once the data is organized and analyzed, the Data Analyst will create charts, graphs, and other data visualization tools to identify patterns and trends in the data to better communicate recommendations on corrective actions, new policies, or better/different collection methods and reporting tools.
The Data Analyst should be able to easily communicate about the collection methods used, how the data was used to answer the questions asked and how the visualizations were created.
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Complexity and Problem-Solving Skills |
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Behavioral Competencies |
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THOUGHT: How MSF USA staff understand the organization, manage complexity, and contribute by creating new and different. People Focus Builds strong relationships and delivers solutions geared to aiding others. Solicits feedback and data; conveys a clear understanding of the level of service the team provides; acts when standards are not met by the team; aligns processes with organizational needs. Manages Complexity Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Consistently looks at complex issues from many angles; obtains a rich and deep understanding; swiftly cuts to the core issue; skillfully separates root causes from symptoms. Global Perspective Takes a broad view when approaching issues using a global lens. Shows global thinking at work; adjusts organizational practices to meet different regions or countries' unique needs. Uses a broad perspective when addressing issues and challenges. Cultivates Innovation Creates new and better ways for the organization to be successful. Approaches professional work in unique or innovative ways. Offers original ideas. Appreciates others' creative ideas and solutions and provides helpful input to enhance them. Strategic Mindset Sees ahead to future possibilities and translates them into breakthrough strategies. RESULTS: MSF USA staff achieve results by cultivating a forward-thinking environment that produces solutions for changing stakeholder needs. Drives Results Consistently achieves results, even under tough circumstances. Regularly pushes self to achieve outstanding outcomes; consistently establishes bold goals for own performance; is passionate about excellent results and significant contributions. Shows great tenacity to complete goals/initiatives in a timely way. Ensures Accountability Holds self and others accountable to meet commitments. PEOPLE: MSF USA staff understand their impact on others through collaboration and inclusion of different perspectives to achieve common goals. Collaborates Builds partnerships and works collaboratively with others to meet shared objectives. Readily involves others to accomplish goals; stays in touch and shares information; discourages "us versus them" thinking; shows appreciation for others' ideas and input. Communicates Effectively Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information concisely and professionally when speaking or writing. Values Differences Recognizes the value that different perspectives and cultures bring to an organization. Confronts stereotyping and offensive comments promptly. Consistently behaves with great sensitivity toward differences in cultural norms, expectations, and communication methods. Builds Effective Teams Build strong identity teams applying diverse skills and perspectives to achieve common goals. Manages Conflict Handles conflict situations effectively, with a minimum of noise. Builds Networks Effectively builds formal and informal relationship networks inside and outside the organization. Drives Vision and Purpose Paints a compelling picture of the vision and strategy that motivates others to action. SELF: MSF USA staff demonstrate self-awareness by having an open mindset and continuously seeking opportunities to learn, grow, and improve. Instills Trust Gains the confidence and trust of others through honesty, integrity, and authenticity. Models’ honesty and authenticity and encourage others to be upfront with one another. Demonstrates reliability and places a strong emphasis on the team meeting its commitments. Fairly represents others' positions. Manages Ambiguity Operates effectively, even when things are uncertain, or the way forward is unclear. Responds effectively to unclear situations, seeking to resolve ambiguity and making progress. Seeking guidance on how to adapt to changes, responding with appropriate composure and effectiveness. Situational Adaptability Adapts approach and demeanor in real time to match the shifting demands of different situations. Serves as an example of adaptability and provides guidance and support to help others adapt to new situations. Considering the needs of clients, constituents, and the organization shifts priorities appropriately. Being Resilient Rebounds from setbacks and adversity when facing difficult situations. Technical Competencies Plans and Aligns Planning and prioritizing work to meet commitments aligned with MSF-USA goals. Financial Acumen Interprets and applies understanding of key financial indicators to make better business decisions. Tech Savvy Anticipating and adopting innovations in organizational digital and technology applications. Data Collection and Analysis The ability and skill to determine and analyze trends from data collected to assist in compiling reports that will help in decision-making. Project Management Skills The ability and skill to plan and manage small project assignments within desired cost, time, and quality parameters. Presentation and Written Communication Skills Adapts approach and demeanor in real time to match the shifting demands of different situations. Serves as an example of adaptability and provides guidance and support to help others adapt to new situations. Considering the needs of clients, constituents, and the organization shifts priorities appropriately. Organizational Insight Applying knowledge of MSF-USA and the industry to advance the organization’s goals. |
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Supervisory Responsibility Director of Procurement & Facilities Services Desired Qualifications & Experience |
- Bachelor’s or associate degree in a related field (e.g., Information Technology, Information Management, Computer Science) or 1-2 years of relevant work experience
- Previous experience with data organization, data entry, or related tasks
- Strong computer and data analytical skills, including ability to use MS Word, Excel, Power Point, and database software and tools
- Knowledge of travel and expense management is a plus
- Strong attention to detail and data accuracy
- Ability to work independently and meet project deadlines
- Flexibility and ability to plan and prioritize multiple tasks
- Knowledge of Microsoft Office and Outlook Email are required
Travel Requirements
None
Compensation
$78,399 to $117,599; new employees will be compensated from the minimum to midpoint based on experience
MSF-USA is dedicated to creating a diverse, impartial, and inclusive workforce. We are an equal opportunity employer and do not discriminate based on gender identity or expression, sexual orientation, race, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences as per applicable laws. We also provide reasonable accommodation for disabilities or religious beliefs and practices. We encourage individuals from underrepresented communities in the Humanitarian Aid sector to apply.
If you have a disability and require accommodations to use our website to apply for a position, please contact Human Resources at employment.msfusa@newyork.msf.org. We consider reasonable accommodation requests on a case-by-case basis.
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