New

Talent Acquisition Coordinator

Remote

Muck Rack is the leading SaaS platform for public relations and communications professionals. Our mission is to enable organizations to build trust, tell their stories, and demonstrate the unique value of earned media. Muck Rack’s AI-powered, comprehensive, and integrated platform streamlines the PR workflow to help businesses generate positive media coverage, monitor mentions to manage brand reputation, and analyze PR’s impact on business outcomes. By combining media database, monitoring, and reporting into one dynamic platform, we empower teams to collaborate seamlessly, pitch effectively, and analyze results faster and more efficiently.

Founder-controlled, fully distributed, and growing sustainably, Muck Rack has received several awards for its unparalleled culture and product from organizations like Inc., Quartz, G2, and BuiltIn. We value resilience, transparency, ownership, and customer devotion, and infuse these values into everything we do. 

We’re looking for a highly organized, resourceful, and proactive Talent Acquisition Coordinator to join our growing Talent Management team. In this role, you’ll support full-cycle recruiting operations and deliver an exceptional candidate experience, partnering closely with hiring managers, hiring teams, and business leaders across the company. You’ll be instrumental in ensuring our hiring processes run smoothly and efficiently, while contributing to sourcing strategies, operational improvements, and key people initiatives.

What you’ll do:

  • Schedule all talent-related activities, including intake meetings, role kickoffs, interview loops, debriefs, and reference calls
  • Partner with Muck Rack’s Talent Partner team and hiring managers to execute efficient, consistent recruiting processes across all teams
  • Manage candidate communication and act as a brand ambassador, ensuring every candidate has a positive and timely experience
  • Maintain and update our Applicant Tracking System (Greenhouse), ensuring data accuracy and clear visibility into pipelines
  • Prepare offer letters and manage the approval and signature process for new hires, internal transfers, and promotions
  • Support sourcing and screening, particularly for technical and specialized roles (e.g., engineering, data, or infrastructure)
  • Execute and refine outbound sourcing strategies to attract passive candidates through LinkedIn, social media, and niche communities
  • Collaborate with hiring managers to create and post clear, inclusive, and differentiated job descriptions
  • Partner with the Talent Operations team to ensure seamless onboarding and transition from candidate to employee
  • Assist with recruiting analytics and reporting, tracking key metrics such as time-to-fill, candidate experience, and pipeline health
  • Contribute to employer branding, referral initiatives, and recruiting process improvements to enhance scalability and engagement

How success will be measured in this role:

  • Smooth, timely coordination of interviews and recruiting activities across teams
  • Positive candidate experience reflected in feedback and communication quality
  • Accurate, up-to-date data in Greenhouse and clear visibility into pipelines
  • Strong collaboration and responsiveness to recruiters and hiring managers
  • Contributions to improving key TA metrics such as time-to-fill, candidate pipeline health, and offer acceptance rates

If the details below describe you, you could be a great fit for this role:

  • 2+ years of experience in recruiting coordination, HR, or technical recruiting, ideally in a SaaS or startup environment
  • Detail-oriented, highly organized, and thrive in a fast-paced, collaborative, and remote-first setting
  • Strong communication and interpersonal skills, with a proven ability to build trust with both candidates and hiring teams
  • Adept at managing multiple calendars, coordinating interviews, and handling shifting priorities with professionalism
  • Proficient with ATS platforms (Greenhouse preferred), Google Suite, and Slack
  • Proactive, solution-oriented, and eager to improve systems and processes
  • Comfortable handling confidential information with discretion and integrity
  • Excited to grow your career in talent acquisition and people operations, gaining experience across sourcing, recruiting, and HR systems

Salary

In the US, the base salary for this role is between $63,000 - 75,000+, depending on skills and experience. Total compensation for this role consists of base salary and a quarterly bonus plan. 

We take a geo-neutral approach to compensation within the US, meaning that we pay based on job function and level, not location. For all other countries, we have competitive pay bands based on market standards.

Individual compensation decisions are based on a number of factors, including experience level, skillset, and balancing internal equity relative to peers at the company. We expect the majority of the candidates who are offered roles at our company to fall healthily throughout the range based on these factors. We recognize that the person we hire may be less experienced (or more senior) than this job description as posted. If that ends up being the case, the updated salary range will be communicated with you as a candidate.

Why Muck Rack?

Remote Work, Forever 

  • Fully distributed team with a permanent remote setup
  • Home office stipend, phone and internet reimbursement, coworking membership
  • Virtual and in-person team bonding (lunches, events, competitions)

Transparent & Fair Compensation 

  • Competitive geo-neutral pay in the U.S.
  • Annual reviews to ensure equity and market alignment
  • Standardized bonus or commission structure
  • 401(k) with employer contributions
  • Equity opportunities

Health & Wellness

  • Comprehensive medical, dental, vision, disability, and life insurance for employees and dependents
  • 100% premium coverage for individuals on high-deductible plans
  • 24/7 Virtual Care and Employee Assistance Program
  • Employer-funded HSA contributions and other pre-tax benefits
  • Quarterly wellness stipend and free Headspace subscription

Time Off & Family Benefits

  •  4+ weeks of PTO, plus paid sick and mental health days
  • 13 paid holidays with the option to swap for personal days
  • Up to 16 weeks of fully paid parental leave

Learning and Development

  • Transparent pathways for internal mobility and promotion
  • Bi-annual performance reviews, team workshops, and leadership training
  • Unlimited access to Coursera and O’Reilly
  • 2 additional PTO days annually for learning and development

Inclusive, Customer-First Culture

  • Commitment to equity and valuing diverse perspectives
  • Agile, founder-led company focused on collaboration and innovation
  • Trusted by 3,000+ companies worldwide

Note: Benefits and compensation reflect offerings for U.S.-based employees. Support is provided for employees in other locations, in compliance with local laws and regulations.

While we are a fully distributed team, we do have limitations on where we can hire and maintain a list of acceptable working locations based on job function. If we are unable to hire in your current location for the role for which you applied, you will be notified via email. While we enjoy many benefits as a permanently distributed and remote company, we cannot always support relocation or extended travel and have guidelines in place to ensure compliant work away from your designated permanent residence.

 
#LI-Remote
Please note: For detailed information regarding our GDPR and/or CCPA compliance policies, including how we handle personal data and privacy rights, kindly refer to the email correspondence accompanying this application.
Muck Rack does not accept unsolicited resumes from search firms or any other third parties. Any unsolicited resume sent to Muck Rack will be considered Muck Rack property, and Muck Rack will not pay a fee should it hire the subject of any unsolicited resume.
Muck Rack considers applicants for all positions on the basis of merit, qualifications, and business needs, and without regard to race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity, alienage or citizenship status, ancestry, marital status, genetic predisposition or carrier status, veteran status, familial status, status as a victim of domestic violence, or any other status or characteristic protected by applicable federal, state, or local law.
Note to applicants/job seekers: We have recently been made aware of scams impersonating Muck Rack’s HR team. Please be cautious of these attempts to elicit banking or other financial or sensitive information. Muck Rack will never request financial information during the interview process, and follow ups for interviews or next steps will always come from an ‘@muckrack.com’ email address. If you are contacted by anyone from a different domain who claims to be from Muck Rack, please forward the communication to legal@muckrack.com.

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