Administrative Assistant

Please note: This is an LA-based hybrid position which will require some in-office days in El Segundo, CA.

About us

Northbeam is building the world’s most advanced marketing intelligence platform for growth. Our marketing measurement technology and customizable dashboards provide our customers with a unified view of their e-commerce business data. The smartest brands in ecommerce trust Northbeam to accurately attribute their advertising spend, understand the entire customer journey, and make data-driven decisions to grow profitably.

Northbeam’s team and customer base are growing quickly, and it’s essential that we invest in the right people & systems to scale our business. Our business has found incredible product-market fit and continues to grow rapidly.

Northbeam is composed of hard-working and talented individuals focused on collaboration, personal growth, and technical excellence. We would love for you to join us! We’re a hybrid-remote company with team members in San Francisco, Los Angeles, New York, and more.

About the role

We are looking for a proactive and organized Administrative Assistant to join our team. This role will directly report into the Chief of Staff.

What You’ll Do:

Executive Support & Calendar Management

• Manage the CEO's calendar, prioritizing inquiries and requests, adjusting conflicts, and making recommendations to ensure smooth daily operations.
• Provide comprehensive support to senior executives, exercising high decision quality while managing demanding schedules and proactively handling time-sensitive matters while utilizing resources available with the ability to pivot quickly based on business needs.
• Handle a wide range of administrative tasks to support the CEO's calendar, including preparing agendas and materials, partnering with other executives to coordinate and prioritize meetings, arranging travel, and maintaining contact lists.
• At times, work with the CEO's personal assistant to ensure personal appointments or travel are not conflicting with work schedule with discretion and responsibility.

Project Coordination & Support

• Demonstrate strong writing and communication skills, drafting correspondence on behalf of the CEO with minimal direction.
• Support with Company wide events, such as All Hands meetings, offsites, etc, partnering with the CEO and various members of the Leadership team.
• Work cross functionally with Marketing as it relates to event coordination and curating CEO’s VIP/ preferred clients.
• Office (in-person tasks): few visits per month to support office admin tasks.

About you

What you need to get the job done

• Expert in:
• 5+ years experience as an Executive Assistant providing support to a senior executives
• Advanced PC skills (proficient using Google Suite, Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet)
• Excellent interpersonal and communication skills (written and verbal)
• Analytical, strong problem solver and extremely organized
• Capable of managing multiple projects, competing priorities, and tight deadlines simultaneously while maintaining high quality standards
• Efficiently manage and prioritize executive's inbox, ensuring timely responses, categorizing emails based on urgency and importance, and flagging critical communications for immediate attention. 
• Strong adaptability, flexibility and resourcefulness
• A proactive approach to problem solving with strong decision making skills
• Demonstrated ability to maintain a high level of professionalism and confidentiality
• Able to coordinate some office admin tasks: postal/ shipping carrier tasks, mail management.
• Startup experience
• Nice to have:
• Background in business operations

Values

These are the values we share as the Northbeam community:

• Growth mindset - we’re always learning and growing
• Customer focus - we want to make the customer happy with our product
• Ownership mentality - we think like owners in the business
• Radical candor - we’re transparent and give direct feedback to one another