Procurement & Contract Analyst

The New York Independent System Operator (NYISO) manages the efficient flow of electricity on more than 11,000 circuit-miles of high-voltage transmission lines, dispatching power from hundreds of generating units across the state.

The NYISO’s Procurement Department invites applications for a full-time Procurement & Contract Analyst.

This is an exciting opportunity to join a team working towards a strategic plan for improved efficiency through streamlining and automating existing processes. NYISO’s Procurement Analyst has a high degree of cross functional interaction with business owners, working on a number of procurement activities such as:  development and execution of procurement event sourcing strategies, review and updating of contract documentation, development of business requirements for purchased goods and services, and negotiation of contract terms and conditions with vendors.  In addition, the Procurement Analyst will be required to collaborate with business owners and peers to execute change management and continuous improvement activities in a fast paced and exciting environment. 

ESSENTIAL DUTIES and RESPONSIBILITIES

• With direction and guidance from the Manager, Procurement, as required, collaborate with the departmental representatives in developing sourcing, contracting and procurement strategies.
• Process purchase orders within Oracle Financials and distribute to requesting departmental management and to the vendor.
• Assist Senior Procurement Analyst to train NYISO employees on NYISO’s procurement policies, processes, practices, and procedures.
• As needed, follow-up on Purchase Order Requests (POR) approval from the applicable NYISO management.
• Utilize Workday Strategic Sourcing to ensure proper workflow milestones are completed for each engagement.
• Perform Vendor Management for existing and potential vendors to use in procurement related activities such as Request for Proposals (RFP), Requests for Information (RFI), and Requests for Quotation (RFQ).
• Collaborate with the Business Owner and Legal to create, update and maintain RFPs, Master Agreements, Vendor Service Agreements, Statements of Work (SOW), Amendments, and all other applicable contract documents and artifacts. Within established standards, negotiate contract terms, insurance terms, price, discounts, payment terms and related items with vendors while collaborating with NYISO Legal staff, departmental representatives and NYISO management.
• Ensure vendor compliance with NYISO tariff requirements and Procurement policies.
• Monitor vendor certificates of insurance to ensure compliance with contractual insurance levels.
• Create Procurement usage reports, trend analyses and vendor summary reports through data collection and analysis and present to internal management and committees.
• Conduct periodic meetings with department management (as assigned by the Manager, Procurement) to review respective department’s procurement forecasts, sourcing strategies, trends, and other procurement event activities.
• Maintain records, as per records retention schedules, of all procurement documents, including POs, Purchase Orders, Master Agreements, Statements of Work, and RFP/RFI/RFQ, and all other related documents.

Qualifications include:

• Bachelor's Degree in Business, Accounting, Economics or related field is required.
• Three to five years corporate Procurement experience that includes developing and collaborating on sourcing strategies and developing and processing RFPs, RFQs, and creation of SOWs.
• Working knowledge of Microsoft Excel, Word, and Power Point required.
• Strong attention to detail and accuracy.
• Excellent organizational skills and the ability to manage multiple tasks efficiently.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Training in negotiation strategies is desirable.
• Knowledge of power transmission and the utilities industries is a plus.
  
  

ADDITIONAL REQUIREMENTS

• Ability to read and interpret documents such as contracts, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. 
• Ability to speak effectively before groups of market participants or employees.
• Ability to apply concepts of basic algebra and calculate figures such as discounts, interest, commissions, proportions, and percentages.
• Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Intermediate proficiency in Microsoft Word (e.g., navigating the interface, using formatting tools, and working with advanced features like styles, tables, and images.)
• Microsoft Excel reporting and data analysis skills.
• Knowledge of Oracle Financials and Workday Strategic Sourcing desirable.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand, walk, sit and use hands to perform routine office tasks.  The employee is occasionally required to reach with hands and arms.  The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.  Contact with staff and public will occur.  Travel may be required to attend and/or conduct meetings, conferences and training.­­­­­­­­­­­­ This position may require work on nights, weekends or holidays.

At the NYISO, we realize the importance of balancing the availability of remote work with the inherent value of bringing people together to attain success in the areas of maximum collaboration, relationship building and growth, teamwork, innovation and problem solving, as well as professional development and mentoring. In this role, you will be required to work onsite from our Rensselaer, NY location several days per workweek, with the option to work remotely on the remaining days. You will also be expected to respond to all business needs that may require any increase to the regular onsite requirements.

The NYISO takes pride in recruiting, developing and retaining highly talented individuals. In addition to competitive salaries, we offer a comprehensive benefits package and innovative reward programs.

All offers of employment will be made contingent upon the successful completion of a drug screening and background check.

The NYISO is an Equal Opportunity Employer and as such, does not discriminate in its hiring or employment practices.