Team Assistant to ED - Europe

ABOUT THE OPPORTUNITY

The Team Assistant will play a key role in supporting the smooth day-to-day running of the Executive Director for Europe and the wider regional team. This position provides high-level administrative, coordination, and project support to help maximize team effectiveness and contribute to the successful delivery of ONE’s advocacy and campaign priorities across Europe.

Working at the heart of a fast-paced and dynamic team, the Team Assistant will manage complex scheduling, travel, and logistics; coordinate meetings and events; track departmental objectives and projects; and act as a central point of contact to ensure effective communication and follow-through across markets. The role requires excellent organisational skills, strong attention to detail, and the ability to anticipate needs and manage multiple priorities with discretion and efficiency.

The successful candidate will be highly proactive, resourceful, and comfortable working with senior leaders and colleagues across different countries and functions. This is an excellent opportunity for someone who enjoys bringing structure and organisation to a busy environment and wants to contribute directly to ONE’s mission of driving policy change to improve lives across Africa.

This is a part-time role - 30 hours a week reporting to the Executive Director, Continental Europe, and based in our Berlin office.

IN THIS ROLE, YOU WILL:

ED Support

• Provide proactive calendar management for the Executive Director (ED), including scheduling, prioritising requests, anticipating conflicts, and managing changes efficiently
• Support the ED with executive engagement opportunities, both digital and in-person, including identifying relevant external events and forums
• Manage travel arrangements and logistics for the ED, including bookings, itineraries, and coordination across markets
• Receive and distribute incoming mail and process expense claims in a timely manner
• Provide external communications support by coordinating with key internal stakeholders to gather information, draft and review materials, and ensure all communications are accurate, consistent, and aligned with ONE’s messaging and advocacy priorities.

Team Coordination

• Support the Continental Europe team with coordination of departmental OKRs and progress tracking
• Assist with monitoring individual market and team objectives to support alignment across the department
• Schedule and coordinate ELT and Team Europe meetings and support effective cross-market collaboration

Project Support

• Manage and maintain project tracking systems (including Asana), providing monthly updates across markets
• Track timelines, deliverables, budgets, and dependencies across projects to ensure visibility and accountability
• Support project coordination across Europe to help deliver against strategic advocacy and campaign objectives
• Partner with project sponsors and campaign leads to support planning, monitoring, and evaluation of projects
• Assist in identifying risks, competing priorities, and opportunities for stronger coordination across initiatives

Events & Logistics

• Support logistics for events, board meetings, and internal gatherings, including hotels, travel, catering, agendas, and materials
• Assist with coordination of side events and stakeholder engagement activities across markets
• Organise internal and external meetings, including logistics, agendas, room bookings, video conferencing

Communications Support

• Draft, proofread, and edit internal and external communications as needed
• Help ensure consistency and professionalism across presentations, documents, and team communications

WHAT YOU BRING TO ONE

• Strong understanding of how high-quality administrative support contributes to team success
• Excellent organisational skills with strong attention to detail and follow-through
• Ability to manage multiple priorities and work effectively in a fast-paced environment
• Strong verbal and written communication skills in German and English
• Confidence using Microsoft Office, Google Workspace, and project/task management platforms
• Experience supporting projects, tracking deliverables, or working with OKRs/KPIs
• Strong interpersonal skills and ability to work across culturally diverse teams
• Resourceful, solutions-oriented, and comfortable working independently
• Receive and distribute incoming mail, complete and submit expense reports in a timely manner
• Manage current PM system (Asana) and provide monthly updates of projects across markets - this view will include tracking information including objectives, timelines, budgets
• Support projects in Europe that will help us deliver against ambitious objectives
• Experience working in campaigns, advocacy, communications, or nonprofit environments is desirable
• A genuine commitment to ONE’s mission and values
• Ability to live and work in Germany is required

OTHER ATTRIBUTES

• An understanding of the complexities surrounding a global organization
• Highly organized, detail oriented, self-motivated, and collaborative
• Ability to remain positive and constructive engaged in high pressure and stressful situations
• Solid critical and analytical thinking
• Strong written and oral communication skills
• Able to handle difficult conversations with diplomacy and exercise confidentiality
• Action oriented and results focused
• Flexible and resourceful in approach
• Independent problem solver
• Outstanding interpersonal and relationship building skills, sound judgement

LANGUAGE SKILLS:

Fluency in German & English required. Proficiency in other languages such as French is a plus.

TRAVEL:

Travel up to 5%.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Hybrid workplace environment. Team schedules and business needs may dictate the specific days/times you need to be in the office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

COMPENSATION AND BENEFITS:

35,000EUR-40,000EUR

ONE offers competitive compensation and an exceptional benefits package along with the opportunity to contribute to worldwide causes impacting those most in need.

APPLICATION INSTRUCTIONS

If you are ready to join the fight against extreme poverty and preventable disease, please submit a resume and cover letter to this opening at ONE jobs (http://www.one.org/jobs ).