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Part-Time Office Administrator

Pittsburgh, PA

About Optimus Technologies 

Optimus Technologies is a clean energy technology company based in Pittsburgh, PA. Optimus manufactures the Vector System, an advanced fuel system technology that enables diesel engines to operate on 100% biodiesel. The Vector System is designed for medium and heavy-duty fleet applications, where emissions reductions are challenging or impossible to achieve in a cost-effective manner through other means. The Vector System integrates into existing operations to facilitate a seamless transition to low-carbon fuels.  

Optimus’ Vector System is in use with leading municipal and private fleets throughout the country, enabling them to achieve near-zero carbon emissions while reducing their fuel and fleet operating costs. 

Find out more at optimustec.com, or on Linkedin 

Job Description 

Optimus seeks a dynamic, detail oriented, organized Office Administrator to help us to reach our bold growth goals assisting fleets in reducing their carbon emissions and achieving environmental sustainability goals. This is a part-time hourly position ($30.00-32.90) to be based in Pittsburgh, PA.  The estimated schedule will be four hours a day/five days a week, but this could be flexible on the number of days with a minimum of 20-25 hours a week.

The ideal candidate for this position is a highly motivated, results-oriented individual with a strong ability to get things done. They will be an independent worker capable of efficiently managing their workload and schedule while also being a collaborative team player. Proficient computer skills are essential, as are strong interpersonal and communication abilities.

This role requires a high level of organization and attention to detail to handle routine administrative tasks. Additionally, the successful candidate will be adaptable and willing to take on new responsibilities as needed, demonstrating a flexible and proactive approach to problem-solving.

We are seeking an individual who can identify opportunities to streamline processes, increase efficiency, and enhance overall office operations. The ideal candidate will be a problem-solver who can proactively identify and implement solutions to streamline administrative processes and improve operational efficiency, ultimately contributing to the company’s growth. Maintaining trust is key to this role. You’ll handle sensitive information, so being discreet and reliable is a must.

Optimus is proud to be an equal opportunity employer. People of color, LGBTQ+ people, people with disabilities, veterans and members of other historically disenfranchised groups are strongly encouraged to apply. If you are unsure about being qualified for this position after reading the responsibilities and requirements, please apply anyway! We are most excited to work with individuals who learn quickly and have a passion for clean energy solutions. 

Job Responsibilities:

  • Manage basic office administration and proactively identify and implement efficient, effective solutions for continuous improvement.
  • Coordinate in-house and off-site events, including lunch scheduling and pickup, venue acquisition, etc.
  • Manage existing vendor relationships for office supplies, facilities support, company gear, food, etc.
  • Coordinate with the landlord on facility-related issues, such as maintenance requests, building access, etc.
  • Provide basic IT support to employees, including troubleshooting hardware and software issues.
  • Assist in setting up new employee workstations.
  • Maintain access and operation of office systems (phone, software, etc.).
  • Provide new hire systems training.
  • Assign, monitor, and inventory office equipment.
  • Arrange travel arrangements for candidates and internal staff.
  • Provide general administrative support to the organization at large including the timely performance of repetitive tasks.
  • Maintain a high level of professionalism and discretion when handling confidential information.

Qualifications:

  • 2-4 years of previous experience in office management.
  • Strong organizational and time management skills.
  • Proficiency in basic computer software (Google Suite, Microsoft Office, etc.).
  • Excellent interpersonal and communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Basic IT troubleshooting skills.
  • Experience with travel booking and event planning preferred.
  • Ability to work independently and as part of a team.
  • Comfortable with repetitive tasks and the ability to adapt to changing priorities.
  • Strong attention to detail.

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This is a part-time role, typically around 20 hours per week with the schedule being 4 hours per day, 5 days per week. Does that fit into the schedule you are looking for?

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This is an in-office role located at our headquarters in the Point Breeze neighborhood (6901 Lynn Way, Pittsburgh, PA 15208). Are you willing and able to work in our office 5 days/week?

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