Office Manager

ABOUT INKHOUSE

Inkhouse is part of Orchestra, a strategic communications and marketing company built for today’s complex and fragmented world. From decoding audiences to designing bold strategies, Orchestra integrates people, platforms, and stories that stick to help clients build lasting influence. The company offers programs that span from the highest level strategic business counsel through to tactical execution. Orchestra brings together 700+ people with experience across consumer and lifestyle, technology, nonprofit and philanthropy, real estate, sports, travel, hospitality, and more. Made up of leading firms BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communications professionals, and Versus Media Group, a strategy-first political media team. Learn more at www.orchestraco.com.

People of all backgrounds and abilities are strongly encouraged to apply. Orchestra is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.

ABOUT THIS ROLE

The Office Manager position at Inkhouse requires an individual who wants to be our partner in continuing to make Inkhouse an amazing place to work. The ideal candidate will have a service-oriented mindset, be scrappy and willing to jump in on what needs to be done. They are solutions-oriented and resourceful and love people. 

Job Responsibilities: 

• Support agency-wide initiatives such as book launches, culture programs, events etc. 
• Manage employee onboarding for our Boston and NYC offices.
• Oversee Boston office operations, including coordination with Boston office landlord and IT support. 
• Develop and maintain a comprehensive office logistics overview for new employees and visitors
• Provide executive support to 2-3 Boston-based executives (scheduling, review aggregation, expense tracking, etc.)
• Scheduling and coordination of regional and East coast office meetings
• Assist with office events including offsites, holiday parties, and team-building events.
• Track vacation calendars, performance reviews, and team changes in partnership with HR
• Support resource management and budget tracking as needed
• Maintain a comprehensive overview of office logistics for new employees and visitors
• Assist with office moves, decorating, and other administrative tasks as needed

Job Requirements:

• 2-3 years of experience in an administrative, operations or similar role.
• Excellent communication and interpersonal skills.
• Detail-oriented, solutions-focused and highly organized.

Salary Range: $65,000-$80,000, commensurate with experience

Location: This role is based in our Waltham, M.A. office and requires in-office presence 4 days a week.

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Orchestra is the first communications company built for today’s media landscape. Since 2022, it’s acquired nine firms, including: BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for your communication professionals. Learn more at: www.orchestraco.com.

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