Executive Assistant

Company Overview

Join us for an enriching journey with Outset, a trailblazing medical device company that is revolutionizing the field of dialysis. Our focus is to create one high performing team, obsessed with progress, in an atmosphere that is brimming with transformative opportunities. The heart of our mission is pioneering a groundbreaking technology that redefines the landscape of dialysis, streamlining complexity and cost, because patients deserve “better” now, not some day.  

At Outset we’re revolutionizing an industry and changing lives. We’re impacting what the future of dialysis looks like by creating a first-of-its-kind technology in order to reduce the cost and complexity of dialysis. FDA cleared for use across care settings, from the hospital to the clinic to the home, the Tablo® Hemodialysis System harnesses modern technology for a new holistic approach to dialysis care. We’re giving providers time back to focus on patient care. And we’re giving patients the power to take control of their life and get back to enjoying the things they love.

Position Overview

The Executive Assistant will provide advanced onsite administrative support to the CEO and CFO, with additional support to the General Counsel as needed, in a fast-paced, dynamic environment.

The successful EA will provide a world-class experience to all partners internally and externally, including the executive team, board members, investors, and customers. The EA will be an avid problem-solver with crisp communication and astute attention to detail.  The EA will be a valued business partner, maintaining alignment with the executives they support and our ever-evolving business.

This role will require 4-5 days/week in the San Jose office with some exceptions during executive travel.

Essential Job Functions and Responsibilities:

• Provide sophisticated and meticulous administrative support to the CEO, CFO, and General Counsel.
• Manage busy and ever-changing executive calendars with accuracy and astute attention to potential conflicts.
• Plan and coordinate Board Meetings and investor/customer meetings, including assistance with preparation of Board Book and greeting of meeting attendees.
• Assistance with tracking and driving the completion of key deliverables. Follow up on outstanding issues.
• Assist with the coordination of travel and ensure that executives and the receiving parties are up to speed on changing itineraries.
• Proactively solicit agendas, attendee lists, and organize attendee preparation when needed.
• Organize, prepare, and track expense reports using Concur.
• Handle professional communications, including incoming email, calls, and mail.
• Assist with formatting, editing, and consolidation of presentations and other MS Office documents.
• Manage external vendors and contracts as needed, including maintenance of Legal Library
• Be responsive to emails/texts/phone calls, with some contact occurring outside regular business hours.
• Participate in the planning of special events, which could include sourcing locations, negotiating hotel/venue rates, coordinating travel, planning, and managing activities for offsites, meals, managing RSVP’s, etc.
• Coordinate audio/visual and IT needs for onsite, offsite, and video conference meetings, as needed.

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Required Qualifications:

• Minimum of 4 years of experience supporting C-level executives in a tech, med device, or mature publicly traded company environment; CEO or CFO experience is required.
• Ability to work onsite up to 5 days per week (4 days minimum and 5 as needed).  
• Experience in a fast-paced technology environment.
• Excellent written and verbal communication, with the ability to communicate confidently and tactfully at all levels, both internally and externally.
• Demonstrates a widely polished, professional, articulate, and a can-do attitude.
• Meticulous organization and planning skills. Sharp attention to detail.
• Flexible. Able to easily manage ever-changing schedules and competing priorities with grace.
• Strong sense of urgency. Able to shift gears quickly and prioritize tasks as necessary.
• Proactive. Able to anticipate needs before they arise and solve problems effectively.
• Demonstrated ability to exercise good judgment, discretion, and confidentiality in all tasks.
• Exceptional technology skills with a passion for continuous improvement and streamlining.
• Sound sense of judgment and intuition on matters that require quick decision-making, specifically prioritizing tasks and multitasking.
• Ability to flex with the business needs and work outside of regular business hours as needed.
• Adept in PowerPoint, Excel, Word, Outlook & IT/tech savvy.

Desired Qualifications:

• Experience administering a Board Portal (BoardVantage experience is a plus)
• Current Notary certification is a plus

The Annual Salary Range for this role will be:  $155,000 -  $170,000*  

We feel passionately about pay equality.  Discretionary adjustments to the position’s starting compensation may be made in consideration of other relevant factors pertaining to eligible applicants, including, but not limited to, their specific skills, level, geographical location, and comparison to other employees already in the same or similar roles.

*This range represents our good-faith and reasonable estimate regarding what we reasonably expect to pay for this position at the time of posting. 

Outset also offers the following benefits:

• Medical 
• Dental
• Vision
• EAP/Mental Health
• Life Insurance/AD&D
• Short/Long Term Disability
• FSA (Dependent & Healthcare)
• HSA w/ Employer contribution
• Commuter Benefits
• 401K w/ company match
• ESPP
• Fertility benefits
• Wellness initiatives
• Legal Assistance
• Pet insurance
• Financial Advisement & Wellbeing
• Tuition Reimbursement
• Student Loan Payback
• Employee discounts
• Professional Development/Learning
• Collaboration Days (lunch onsite)
• Happy Hours/Karaoke
• PTO/Sick time
• Holidays + Volunteer Day

Company Culture

At Outset, we believe every person matters. Every Outsetter, every patient, every caregiver. Because we are here to create a revolution, and we believe in doing that by innovating everywhere with intelligent speed. Our team expects nothing less than our best display of strengths and skills, and we find joy in working together for a common goal. At Outset, we believe that curiosity, ingenuity and conviction in the power of technology will transform the lives of dialysis patients and providers. 

We are fueled by the opportunity to give people their lives back. And we believe that it begins with YOU, our future Outsetter. At Outset, we’ve designed a professional world that our employees are honored and impassioned to belong to, one that offers challenge, the ability to collaborate with great people, and opportunities to build skill and expertise in a fulfilling career. 

An opportunity at Outset Medical won’t just be about finding a job. Our culture revolves around the principles of moving farther, faster, together, so working here feels like a masterclass in peak performance, for individuals and teams. 

Privacy is important to us. Please review our Applicant Privacy Notice. 

Important Notice

We have been made aware of fraudulent activities where individuals are impersonating our company and offering fake job opportunities. Please note, Outset Medical will never request payment or gift cards during the hiring process, nor will we ask you to purchase your own equipment. Anyone reaching out to you with an email address ending in @outsetmedical.cc, is not a legitimate Outset representative. For legitimate opportunities, always apply directly through our official careers page. If you are unsure about the authenticity of a communication, contact us immediately at peopleops@outsetmedical.com.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT 

Outset Medical is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws. This policy applies to all employment practices within our organization.