Everyone is welcome here. Each of us is unique, and that’s what makes us amazing. We believe in inclusiveness and celebrating each person’s individuality, because there’s power in bringing people with different points of view and life experiences together. That’s why we provide equal employment opportunities (EEO). All applicants are considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation.

So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves, there’s no limit to what we can achieve.

IN A NUTSHELL…

We are seeking an experienced and hands-on Shared Services Manager to oversee key financial operations including Payroll, Accounts Receivable, Accounts Payable, and Treasury. Reporting to the Controller, this role ensures accurate, efficient, and compliant processing across all shared service functions. While the primary focus is managing and optimizing these areas, the successful candidate should be prepared to roll up their sleeves and directly perform tasks when necessary

Parallel is one of the largest multi-state cannabis companies in the world, owning and operating in three markets; Florida (Surterra Wellness), Massachusetts (NETA) and Texas (Surterra Wellness). If you enjoy companies that are growing, moving fast, and constantly challenging themselves to achieve more, then Parallel is for you. We work hard, lean on each other, and are passionate about a pretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com.

WHAT YOU WILL BE DOING

Key Responsibilities Summary:

• Lead and manage day-to-day operations of Payroll, AR, Collections, AP, and Treasury
• Monitor and drive performance metrics across all shared services areas, identifying opportunities for efficiency and process improvement.
• Collaborate with cross-functional teams including HR, Finance, and Operations to align financial operations with business needs.
• Oversee month-end and year-end close activities related to AP, AR, payroll accruals, and treasury.
• Manage banking relationships, cash flow forecasting, and treasury functions
• Support audits, including gathering documentation and responding to auditor inquiries.
• Develop and implement internal controls and policies to ensure compliance and mitigate risk.
• Provide mentorship and guidance to team members, with potential for direct reports as the department grows.

Key Functional Areas and Hands-On Responsibilities:

 Payroll:

• Manage and support the Payroll Manager
• Ensure accurate and timely payroll processing for all employees
• Review payroll reports, audit data, and validate earnings, deductions, taxes, and compliance with local, state, and federal.
• Ensure proper payroll journal entries and reconciliations during month-end close.

Accounts Receivable & Collections

• Oversee customer invoicing, ensuring accuracy and timeliness.
• Monitor accounts for delayed payments and initiate collection activities.
• Maintain and review the AR aging report; proactively follow up on outstanding balances.
• Resolve billing disputes or discrepancies in collaboration with Sales and Customer Service.
• Apply customer payments, manage unapplied cash, and reconcile AR subledger to the general ledger.
• Generate and analyze AR and collections reports to support forecasting and cash flow planning.

 Accounts Payable:

• Manage vendor invoice intake, coding, matching, and approval processes.
• Ensure timely and accurate payments via checks, ACH, or wire transfers.
• Maintain vendor master data and oversee tax documentation (W-9s, 1099 reporting).
• Reconcile AP aging and resolve discrepancies with vendors and internal stakeholders.
• Coordinate with Procurement and Operations for PO matching and invoice issues.
• Process AP accruals for month-end and support audit documentation.

Treasury & Cash Management:

• Monitor daily cash positions and prepare short- and long-term cash flow forecasts.
• Initiate bank transfers and manage internal cash movements.
• Reconcile bank statements and investigate variances promptly.
• Support and manage corporate banking relationships.
• Administer corporate credit cards and employee expense reimbursement processes.
• Provide weekly cash reporting and liquidity analysis to leadership

EXPERIENCE AND SKILLS YOU’LL BRING

Required

• Bachelor’s degree in Accounting, Finance, or a Related Field.
• 5+ years of experience in Finance Operations, preferably in shared services environment.
• Experience working with outsourced payroll providers and ensuring compliance
• Strong working knowledge across payroll, AR, AP, Collections, and Treasury
• Advanced Excel skills and proficiency with ERP systems (Sage Intacct, a Plus).
• Detail-oriented with Strong Problem-solving, Organizational, and Communication skills.
• Project Management Experience in implementing Account Payable Automation Software a plus
• Comfortable with a hands-on approach when needed, especially during close and peak cycles. Work Environment:

This is a hybrid position based in Tampa, FL, requiring onsite presence at least 2 days per week, with flexibility to increase during month-end close or critical business periods.

Disclaimer

Parallel reserves the right to change or assign other duties to this job description. Your employment with Parallel is a voluntary one and is subject to termination by you or Parallel at will, with or without cause, and with or without notice, at any time.  Nothing in this document shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Parallel associates.