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Executive Assistant

Chicago, IL

Why project44? 

At project44, we believe in better. 

We challenge the status quo because we know a better supply chain isn’t just possible—it’s essential. Better for our customers. Better for their business. Better for the world. 

With our Decision Intelligence Platform, Movement, we’re redefining how global supply chains operate. By transforming fragmented logistics data into real-time, AI-powered insights, we empower companies to connect instantly, see clearly, act decisively, and automate intelligently. Our Supply Chain AI enhances visibility, drives smarter execution, and unlocks next-gen applications that keep businesses moving forward. 

Headquartered in Chicago, IL with a 2nd HQ in Bengaluru, India we are powered by a diverse global team that is tackling the toughest logistics challenges with innovation, urgency, and purpose. 

If you’re driven to solve meaningful problems, leverage AI to scale rapidly, drive impact daily, and be part of a high-performance team – we should talk. 

About the Role:

This person will be tasked with helping to organize global day-to-day operations, manage administrative functions, and assist on key strategic projects alongside our executive operations team. 

Key Accountabilities:  

  • Develops rigorous, seamless, and repeatable cadence in execution 
  • Maintain and manage business (and personal when needed) calendar 
  • Anticipate and manage any issues before they occur, create smooth operating motion 
  • Structure and organize department workday to execute against strategic goals 
  • Read, monitor, and respond to email 
  • Serve as business partner in some meetings, manage follow-up correspondence 
  • Prepare reporting, correspondence internally to help drive success of team 
  • Interface with executives and teams from investment firms, partners, customers 
  • Assist with reporting functions to drive team success 
  • Experience designing processes to maximize efficiency 
  • Create operational frameworks with Sr. DOE and Exec Operations team to drive success 
  • Work cross-functionally with other teams to improve operational process 
  • Co-manage key projects deemed most critical to completion 
  • Assist in building out team and creating leverage for organization 
  • Experience leading process improvements 
  • In-Office Connection: Our office is where ideas spark, connections thrive, and innovation comes alive. The expectation is to be on-site, in office three days a week as this offers the chance to immerse yourself in the energy of our headquarters, collaborate with the founder, and experience our new customer experience center. Together, we’re building something extraordinary—learn, grow, and thrive in our fast-paced, transformative environment.

Requirements & Skills:  

  • 5+ years of executive assistant experience 
  • Experience with executive level calendar management 
  • Highly organized & proactive 
  • Adaptable to cultures, work styles, personality types + can build advocacy 
  • Self-starter, takes pride and ownership in work 
  • Growth oriented mindset, wants to contribute to the growth of the organization 
  • Calm under pressure and able to think quickly on your feet 
  • Strong working knowledge of Word, PowerPoint, Excel and Outlook 
  • Excellent written and verbal communication skills 
  • Fosters and shapes cultural growth of a team environment 
  • Tech/SaaS  
  • Bachelor's degree required 
  • Experience with domestic or international travel coordination 

 

Diversity & Inclusion: 

At project44, we're designing the future of how the world moves and is connected through trade and global supply chains. As we work to deliver a truly world-class product and experience, we are also intentionally building teams that reflect the unique communities we serve. We’re focused on creating a company where all team members can bring their authentic selves to work every day. 

We’re building a company that every one of us at project44 is proud to work for, and our journey of becoming a more diverse, equitable and inclusive organization, where all have a sense of belonging, is shaped through the actions of our leadership, global teams and individual team members. We are resolute in our belief that each team member has an equal responsibility to mold and uphold our culture. 

project44 is an equal opportunity employer seeking to enrich our work environment by creating opportunities for individuals of all backgrounds and experiences to thrive. If you share our values and our passion for helping the way the world moves, we’d love to review your application! 

For any accommodation needed during the hiring process, please email recruiting@project44.com. Even if you don’t meet 100% of the above job description you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements. 

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