Job Application for DEPUTY FINANCE AND HR COORDINATOR to work in INTERNATIONAL HUMANITARIAN MISSIONS at Médicos Sin Fronteras en México A.C [Proyectos internacionales]

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Médicos Sin Fronteras en México A.C.

SEEKS

DEPUTY FINANCE and HR COORDINATOR

to work in the INTERNATIONAL HUMANITARIAN MISSIONS

To join our team in International Projects

(Minimum availability of 6 months)

* Please upload your CV and motivation letter in English *

THIS JOB PROFILE IS IN ENGLISH SINCE THIS IS THE REQUIRED LANGUAGE FOR THE JOB

OBJECTIVE OF THE POSITION

The Deputy HR / FIN Coordinator works closely with the HR / FIN Co to help ensure proper HR and administrative management of the mission. He/she is the back-up of the HR / FIN Co, able to step in and assume the responsibilities of the HR/ FIN Co when s/he is absent. Additionally, the Deputy HRCo:

is the first-line technical referent supporting field admin for national staff administration (rules, procedures, Homere, etc.)
is responsible of the daily follow-up and management of the administrative issues
advises HRFIN Co and helps ensure legal obligations are respected in the mission.

RESPONSIBILITIES

Legal and administrative management

Ensures the good management of all the contracts (employees, lease agreements, car rental, insurances);
Be the contact person with the lawyer.
Follows the court cases or the legal procedures with the lawyer;
Ensures all the, fiscal, social, labour laws are followed and respected in all the administrative issues of the mission;
When needed, participates to the negotiations for the signature of agreements, MoU, contracts and ensures the legal requirements and the MSF procedures are respected;
Is the contact person for all the authorities for admin related contacts (Ministries, local authorities for fiscal, legal, labour related issues) and ensures a good communication flow with the HR coordinator about these contacts;
Lease Agreements/Contract
Ensures the follow-up of the lease agreements of the mission (capital and field) for houses, warehouses, offices (update and payments).
Ensures that all the contracts are in accordance with the standard and the law. Keep proper follow up and ensure timely renewal if needed.
Ensures all the MSF properties are insured and follows closely with the CoTL all the insurance contracts;
Ensures, in a proper filing system of the documents; all agreements (MOU’s), contracts, employees’ files in the capital office, for capital and all the originals for fields International staff HR and administrative Management Deputy HR & Administration Coordinator is responsible for the administrative follow up of expatriates by supervising the Admin Assistant for:
Acquisition and extensions of visa for expats
Travel and movements of expats
Planning & implementation of long weekends according to mission policy
Follow up of initial, midterm and final evaluations of expats National HR and administrative management
Field support
Is the support for the fields for all the national staff management related questions;
Controls the recruitment procedures, vacancies, interviews, contracts’ renewals, amendments, ends of contracts…;
Advices the field admin to ensure consistency and objectivity for disciplinary measures and dismissal;
Supervises the administrative management in the capital & fields: local tax, vacancy notices and recruitment procedures, working hours, general management of the national human resources and daily workers; Ensures all the legal and social laws are implemented on the fields;
Follows-up the update of the organization charts, job profiles, local rules with the fields admin;
Facilitates the communication flow between the fields and the capital for all the legal and administrative procedures, helps to write documents on this subject when needed;
JP, Evaluations & Trainings - Follows the evaluation plan for the mission national staff and makes the evaluations for the staff depending on the administration;
Prepare and follow up of Expats evaluation plan and make sure the evaluation has been done in time.
Follows the training plan and proposes/looks for trainings for the identified staff;
Updates the job profiles for administration staff and helps the other department when needed; External relations
Facilitates the contacts and the public relations with all the admin related Ministries or State institutions, like the Ministry of Interior;
Keeps regular contact with other NGO’s about the admin procedures implemented by them. Reporting
Compiles sitrep for HR & Admin Department and monthly HR & Admin report. Finance and budgeting
Compiles the monthly check list for the Hr & Administration department
Compiles and follows up the administration budget for the Coordination project location
Together with HRCo and the HR responsible compiles and follows-up the HR budget for office
Together with the HRCo compiles all HR and administration budgets of the mission

PROFILE

Education and formation

• Minimum Bachelor degree Diploma in Human Resources Management, Business administration or Legal

Experience

• At least 6 months MSF experiences (or NGO) within the HR & Administration functions

Languages

English B1-B2 level

Knowledge of French will be an asset

Knowledge

• Essential computer skills (word, excel and internet)

Competencies

• Knowledge of logistics

• People management and development

• Commitment to the principles of MSF

• Flexibility

• Orientation to quality and results

• Teamwork and cooperation

POSITION CONDITIONS

Work Venue: Where the needs of the project require it

Benefits: Monthly remuneration: in the first 12 months, the bonus approximate gross monthly is USD $1,500. From the second year remuneration increases based on experience (previous and acquired) and the level of responsibility in the field. Private insurance coverage that includes medical coverage and hospital, temporary disability and life insurance. The organization also has an arranged medical evacuation if necessary. The expenses of stay in the land are covered: housing, basic services, cleaning and washing. Other expenses such as transportation, visas, transfer to the country of destination and Displacements in the field will also be covered by MSF. Per diem or monthly per diem: mainly to cover meals and small personal expenses.

Start: Depending on the needs of the project

Duration: Minimum 6 months

Working day: Full time

HOW TO APPLY

Please upload your CV and motivation letter in English

The vacancy remains open all year round due to the needs within the Humanitarian Missions

To learn more about life within Humanitarian Missions, we invite you to enter the following link:

https://www.msf.mx/proyectos-internacionales

First Name

Last Name

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Resume/CV*

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Cover Letter*

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School

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Please note that the CAMINO (Central America and Mexico Integrated Offices) office can only recruit people who currently reside in Central America and Mexico. If your residence is in another country, please start your selection process in another MSF office. Please enter this link to find out which recruiting office corresponds to you. https://www.msf.org/work-msf

Please indicate how many months you are available to travel to a mission in MSF.

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MSF favors at least 2 years of active engagement, during which field workers complete 2-4 assignments. Please think if this is a commitment that you are open to?

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How many times would you be willing to travel on a mission with MSF?

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How many years of professional experience do you have after receiving your professional degree diploma? (Please add volunteering, internship or training)

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MSF operates in 4 different contexts: 1. Natural disasters 2. Conflict and war zones 3. Endemic and epidemic zones 4. Social violence and extreme marginalization. Are you ready to leave on all type of contexts? Are you ready to work in insecure/unstable areas (e.g. conflict/war zones)?

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MSF will always respect and understand if you feel uncomfortable accepting an assignment because as a responsible employer, your security will always come first.

Nevertheless you need to be aware that the majority of MSF's operations are in highly intensity or insecure contexts, hence it's very probable that you will constantly be proposed with such assignments.

If you have managerial experience, please help us describing what your responsibilities were, how many people you had under your command, the period in which you worked in that role and if it was in NGO, private company, public company, etc.

Please indicate if you have lived abroad volunteering, studying or working and share your most relevant travel experience with us, including the date, duration and type of trip.

Relevant experiences for MSF include having traveled, lived, worked or studied in regions such as Africa, Latin America, the Middle East, Asia, Eastern Europe and remote regions of northern Canada.

Please indicate if you have ever taught / trained others? If so, please describe the context and the number of people you trained / taught.

How did you find out about working with MSF in the field? *

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Have you previously applied to MSF?

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If you have applied to MSF before, please indicate the month and year of the last application

What is your level of fluency in Spanish?

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What is your level of fluency in English?

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What is your level of fluency in French?

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Do you speak another language? If so, please indicate which one and the level according to the criteria of the previous options.

Have you already participated in one of our informative MSF webinars / FB Live?

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Please indicate the gender you identify with

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MSF takes very seriously that in our recruitment process we take into account Diversity, Equity and Inclusion practices. Accordingly, we will be grateful if you could answer the following questions. Nonetheless, your answers are completely optional

Please indicate what pronouns you prefer

Please indicate your ethnicity

-American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America (including Central America) and who maintains tribal affiliation or community attachment.

-Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

-Black or African American: A person having origins in any of the Black racial groups of Africa.

-Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

-Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin. The term, "Spanish origin", can be used in addition to "Hispanic or Latino".

-White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

-Other

Individuals seeking employment at Médicos Sin Fronteras en México A.C [Proyectos internacionales] are considered without regards to ethnicity, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. MSF takes very seriously that in our recruitment process we take into account Diversity, Equity and Inclusion practices. Accordingly, we will be grateful if you could answer the following questions. Nonetheless, your answers are completely optional

Disability status

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Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

Autism
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
Blind or low vision
Cancer
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or hard of hearing
Depression or anxiety
Diabetes
Epilepsy
Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
Intellectual disability
Missing limbs or partially missing limbs
Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

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Are you currently part of INTRARE (Incubadora de Trabajo para Refugiados y Retornados)?

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MSF has a current partnership with INTRARE in México and will consider any beneficiaries of this organization within our recruitment process.

Do you currently work at MSF?

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DEPUTY FINANCE AND HR COORDINATOR to work in INTERNATIONAL HUMANITARIAN MISSIONS

*** Please upload your CV and motivation letter in English ***

***Please upload your CV and motivation letter in English***

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* Please upload your CV and motivation letter in English *

Please upload your CV and motivation letter in English