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Senior Administrative Assistant

Jacksonville, Florida, United States


Senior Administrative Assistant

Located in US East, Jacksonville, FL 

We exist to transform our customers and change lives 

Who We're Looking For

We are seeking an experienced, detail-oriented Administrative Assistant to provide high-level administrative support to our COO in a part-time capacity. This Jacksonville based position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail. 

What You'll Do: 

  • Provide comprehensive calendar, including:  
  • Scheduling and coordinating meetings 
  • Handling conflicts and competing demands 
  • Manage reoccurring calls between the executive team and new customers by: 
  • Outreaching to customers segments using email sequencing technology 
  • Scheduling calls and managing conflicts 
  • Preparing the customer bio for the executive prior to the call 
  • Cascading the feedback and action items from the call to the broader leadership team  
  • Orchestrate and manage the COO's team engagement program, including:  
  • Coordinating team member lunches and managing attendee lists 
  • Facilitating virtual team member meetings via Zoom 
  • Supporting COO preparation for team interactions 
  • Plan and execute team offsites, including:  
  • Venue selection and booking 
  • Coordinating meeting spaces, meals, and activities 
  • Managing travel arrangements for attendees 

 

What You Bring: 

  • 5+ years of experience supporting VP Level Leadership 
  • Proven track record of handling confidential information with absolute discretion 
  • Exceptional organizational and time management capabilities 
  • Strong attention to detail and commitment to accuracy 
  • Professional and formal communication style, both written and verbal 
  • Demonstrated ability to work independently in a remote environment 
  • Advanced proficiency in:  
  • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) 
  • Calendar management and scheduling tools. 

Preferred Qualifications: 

  • Strong interpersonal skills and ability to build relationships with stakeholders 
  • Demonstrated proactive approach to problem-solving 
  • Experience managing virtual team coordination and communication 

 

Why You’ll Love It Here: Working at RF-SMART means joining a culture that values growth, collaboration, and innovation. As an Administrative Assistant, you'll work alongside a passionate team dedicated to making a difference—both for our customers and our employees.

Employer does not sponsor applicants for employment visa status (e.g. H-1B visa status).
General Information:  The above noted job description is not intended to be an exhaustive list of all duties and responsibilities that may be assigned, but rather to give a general sense of the responsibilities and expectations of the job. As the nature of business demands change so, too, may the essential functions of this specific position and/or the skills and abilities required. RF-SMART is an Equal Employment Opportunity (EEO) employer.

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