Media Coordinator

About Us 

SharkNinja is a global product design and technology company, with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people’s lives in homes around the world. Powered by two trusted, global brands, Shark and Ninja, the company has a proven track record of bringing disruptive innovation to market and developing one consumer product after another has allowed SharkNinja to enter multiple product categories, driving significant growth and market share gains. Headquartered in Needham, Massachusetts with more than 4,100 associates, the company’s products are sold at key retailers, online and offline, and through distributors around the world. 

AI at SharkNinja

At SharkNinja, we’re building an AI-native culture. We’re not waiting for the future; we’re creating it. Our people are expected to experiment boldly, adopt new tools, and continuously raise what’s possible to create meaningful impact for our consumers. If you believe the best way to do your job hasn’t been invented yet, you’ll fit right in.

The Media Coordinator is a highly organized and proactive professional who helps drive operational excellence across the Global Media organization. The Media Coordinator serves as a central hub for team coordination, communications, planning, partner engagement, and business operations, helping ensure priorities, projects, and organizational activities run smoothly across a fast-paced global team. 

Responsibilities: 

Media Operations & Team Coordination 

• Serve as a key operational resource for the Global Media organization, helping coordinate activities across multiple teams, functions, and stakeholders.
• Support planning and execution of team meetings, business reviews, leadership forums, all-hands meetings, and offsite events.
• Own coordination of recurring business rhythms, meeting cadences, action tracking, and follow-up communications.
• Maintain organizational resources including team directories, distribution lists, shared documentation, and operational tools.
• Coordinate onboarding activities and support integration of new team members.
• Help facilitate communication across global teams to ensure alignment, visibility, and timely execution. 

Business Operations & Leadership Support 

• Support the day-to-day operational needs of Global Media leadership, including scheduling, meeting logistics, travel coordination, and expense management.
• Prepare agendas, briefing materials, presentations, and meeting summaries to support key business discussions.
• Assist with prioritization and coordination of business activities, ensuring deadlines, commitments, and deliverables remain on track.
• Provide administrative and operational support to enable efficient execution of organizational priorities.
• Handle sensitive business information with discretion and professionalism. 

Partner & Vendor Coordination 

• Coordinate interactions with media agencies, platform partners, technology vendors, and external stakeholders.
• Manage meeting logistics, schedules, and follow-up actions across partner engagements.
• Track key deliverables, milestones, and timelines to ensure effective collaboration and accountability.
• Support administrative aspects of contracts, invoices, and vendor processes as needed. 

Special Projects & Business Support 

• Support planning and execution of cross-functional initiatives and special projects across the Global Media organization.
• Develop and maintain project plans, trackers, status updates, and reporting materials.
• Coordinate activities across stakeholders to ensure alignment, execution, and timely completion of deliverables.
• Identify opportunities to improve team processes, workflows, and operational efficiency.
• Assist with preparation of leadership presentations, organizational communications, and business updates.

What You’ll Bring:

Attributes & Skills  

• 2–5 years of experience in administration, coordination, executive support, project management, communications, marketing operations, or related fields. 
• Experience supporting senior leaders or fast-paced teams preferred. 
• Strong organizational, communication, and project coordination skills. 
• Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Excel, and related collaboration tools. 
• Ability to work independently while managing multiple priorities and stakeholders.  

Success in This Role Looks Like: 

• Business operations across the Global Media organization run efficiently and consistently.
• Leadership teams are well-supported with effective coordination, planning, and execution.
• Meetings, communications, and organizational initiatives are executed seamlessly.
• External partners experience a professional, organized, and responsive point of coordination.
• Cross-functional projects progress smoothly with clear tracking, accountability, and follow-through.
• The Global Media team is more connected, organized, and effective because of strong operational support and coordination.