Job Application for Executive Assistant at Shift4

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Overview

Shift4 (NYSE: FOUR) is boldly redefining commerce by simplifying complex payments ecosystems across the world. As the leader in commerce-enabling technology, Shift4 powers billions of transactions annually for hundreds of thousands of businesses in virtually every industry. For more information, visit www.shift4.com.

Shift4 is expanding globally and we're seeking a highly organized and proactive Executive Assistant to provide essential administrative support to senior leadership and multiple departments. This role is critical in driving operational efficiency, managing high-priority tasks, and contributing to company-wide initiatives in a fast-paced, innovative environment.

The ideal candidate is detail-oriented, discreet and thrives in a dynamic setting—serving as a trusted partner to executives while supporting the broader team to ensure seamless daily operations and successful special projects.

Key Responsibilities

Deliver comprehensive administrative and office support to senior management and cross-functional departments.
Manage executive calendars with precision: schedule meetings, coordinate domestic and international travel, and proactively follow up on action items and deadlines.
Prepare professional correspondence, memos, emails, Excel reports, presentations, and other documents with strong attention to detail and formatting.
Serve as a central point of contact: respond promptly to internal and external inquiries, provide information, and resolve issues efficiently.
Support company programs, events, and special projects; take ownership of assigned initiatives from planning through execution.
Maintain strict confidentiality while collaborating with global teams across multiple time zones.
Perform additional administrative tasks and ad-hoc projects as required to support organizational success.

Qualifications

3–5+ years of experience in an executive administrative or office support role, with direct support to senior-level executives (C-suite experience preferred).
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong ability to create professional documents, spreadsheets, and reports.
Exceptional written and verbal communication skills in English, with proven expertise in professional corporate correspondence and interpersonal interactions.
Highly detail-oriented with excellent judgment, analytical thinking, and strong problem-solving abilities.
Ability to thrive in a confidential, fast-paced environment while managing multiple priorities and adapting to shifting needs.
Proactive mindset with a service-oriented approach and demonstrated initiative in anticipating needs.
Experience working with global teams and handling different time zones is highly desirable.

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We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

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Executive Assistant

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