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Accounts Payable Specialist

Las Vegas, NV

We are a fast-paced, service-focused residential HVAC and plumbing company dedicated to providing exceptional customer care. We're seeking a detail-oriented and experienced Accounts Payable & Accounting Specialist to support our finance team and help keep our operations running smoothly.

Position Summary:

The Accounts Payable & Accounting Specialist is responsible for managing the day-to-day financial transactions, including vendor payments, invoice processing, job costing, and assisting with general ledger functions.

This role is essential to maintaining financial accuracy and supporting the overall accounting operations of the business. 

 

Key Responsibilities: 

• Process accounts payable invoices, ensuring accuracy and proper coding to job cost and GL accounts

• Match purchase orders, packing slips, and invoices

• Reconcile vendor statements and resolve discrepancies

• Prepare and process check runs, ACH, and credit card payments

• Track and record utility bills, permit fees, and vendor credits

• Assist with monthly close, including AP accruals and reconciliations

• Maintain W-9s and assist with year-end 1099 filings

• Coordinate with service managers and field teams for accurate job tracking

• Communicate professionally with vendors and internal departments

• Ensure compliance with company accounting procedures and internal controls 

Requirements:

• 3+ years of experience in accounts payable or general accounting

• Previous experience in a residential HVAC or plumbing company preferred

• Strong knowledge of job costing and general ledger accounting

• Proficiency with accounting software (e.g., QuickBooks, Sage, ServiceTitan, or similar)

• Intermediate Excel skills

• High attention to detail and accuracy

• Excellent organizational and communication skills

• Ability to work independently and manage multiple priorities 

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