Legal & Company Secretary

Location: India (with exposure to US compliance)

Reports to: VP Finance

Experience: 7–15 years

Industry: IT Services / Technology

Job Summary:

We are seeking a qualified and experienced Company Secretary to manage statutory, legal, and corporate governance matters for our India entity, with oversight of key US compliance aspects for group operations. The ideal candidate will be responsible for ensuring regulatory adherence, managing board-level communications, maintaining corporate records, and supporting fundraising and investor relations activities.

Key Responsibilities:

Corporate Governance & Secretarial Compliance (India):

• Ensure compliance with the Companies Act, 2013 and related SEBI, MCA, and RBI regulations
• Organize and conduct Board and Shareholder meetings, and maintain minutes
• Manage statutory registers, ROC filings (e.g., MGT, AOC), and annual returns
• Handle incorporation, closure, and restructuring of entities or subsidiaries
• Liaise with auditors, legal counsel, and regulatory authorities

Cross-border / US Compliance (Working Knowledge):

• Assist with Delaware C-Corp governance (if applicable) including board consents, stock ledger maintenance, and 409A valuations
• Support compliance with SEC, IRS, and state filings (e.g., Form D, Franchise Tax) in coordination with US counsel
• Ensure coordination with external US tax and legal advisors for intercompany agreements and documentation
• Familiarity with US subsidiary management, including EINs, annual reports, and SOX-lite practices (for pre-IPO/private equity firms)

Legal & Contractual Support:

• Review, track, and manage legal contracts and vendor agreements
• Support IP filings, NDAs, MOUs, and partnership contracts
• Maintain a repository of key legal and contractual documents

 

Fundraising & Investor Relations (if applicable):

• Manage secretarial compliance for equity/debt fundraising rounds
• Assist in due diligence, cap table management, and shareholder agreement execution
• Support board updates, resolutions, and filings during funding or M&A

Other Responsibilities:

• Ensure compliance with FEMA/ODI/FDI norms (for outbound/inbound investments)
• Handle ESOP administration including grant documentation, exercise tracking, and ROC filings
• Maintain group entity structure documentation and support internal audits

Qualifications:

• Member of the Institute of Company Secretaries of India (ICSI)
• LLB or experience with corporate legal/compliance matters (preferred)
• 7+ years of post-qualification experience, ideally in a tech or multinational services firm
• Exposure to US corporate governance, cross-border structuring, or subsidiary management is a plus
• Strong communication, organization, and stakeholder management skills

Desirable Attributes:

• Experience with private equity or venture-backed companies
• Ability to work across time zones and coordinate with global teams
• Proactive, detail-oriented, and able to manage multiple priorities