People & Office Assistant – CIP contract

ABOUT OGILVY SOCIAL.LAB

Ogilvy Social.Lab (OSL) is a full-service advertising agency headquartered in Brussels’ WPP Campus. As part of the international Ogilvy network, our operations span four continents with over 15 nationalities on the 130-strong team working in our offices – our mindset is borderless.

We proudly collaborate with prominent international and regional clients, including Absolut, Unilever, Mondelez, Ford, IKEA, Lidl, Orange, EU and Belgian institutions, fueling their success locally & internationally.

Entrepreneurship pulses through our veins, embodying our name with a "lab” mentality. We constantly innovate and experiment, staying in sync with the ever-evolving digital media landscape we specialise in.

 

ROLE

As our People & Talent Coordinator, you’ll play a central role in attracting, engaging, and welcoming the talent that drives our agency forward, while also ensuring the smooth day-to-day running of our office environment.

You’ll gain hands-on experience in recruitment, onboarding, employee engagement, and office coordination, acting as a key point of contact for both people-related and administrative matters. Your role will be essential in creating a welcoming, efficient, and well-organised workplace where creativity thrives.

We’re looking for someone to join us on a CIP contract for the remainder of 2026, with the possibility of extension. This is a full-time position based at our Brussels office.

 

RESPONSIBILITIES

People & Talent

• Manage job postings across platforms and support talent sourcing (LinkedIn, job boards).
• Screen CVs and support the management of our ATS.
• Coordinate interviews and collect feedback from hiring managers.
• Support onboarding activities to ensure a smooth and welcoming experience for new joiners.
• Maintain accurate and confidential employee records.
• Assist in organising People initiatives, engagement activities, and internal events.
• Support ad-hoc HR and DEI projects.
• Act as a friendly and approachable point of contact for employees on People-related topics.

Office & Operations

• Serve as the first point of contact for visitors and clients, ensuring a warm and professional welcome.
• Coordinate and prepare client meetings (room setup, catering, logistics) to deliver a great in-office experience.
• Maintain a clean, organized, and professional office environment.
• Manage office supplies, including inventory tracking and ordering.
• Oversee the general company mailbox and ensure timely communication.
• Liaise with different departments to ensure smooth information flow and resolve administrative issues.
• Support IT coordination, including basic IT inventory management.

 

PROFILE

• Curious, organised, and people-oriented, with a strong service mindset.
• Excellent communication skills in English (French or Dutch is a plus).
• Strong organisational and time management skills, with the ability to multitask and prioritise effectively.
• Detail-oriented with a proactive, problem-solving attitude.
• Comfortable with MS Office and quick to learn new tools (ATS, office systems).
• Friendly and approachable, with the ability to build positive relationships with colleagues and visitors.
• Adaptable and able to work under pressure in a dynamic environment.
• High level of discretion and integrity when handling confidential information.
• Previous experience (internship or early career) in HR, administration, office support, or event coordination is a plus.

 

OFFER

• Full-time opportunity through a CIP contract.
• Be part of an ever-growing, trendsetting advertising agency based in the new WPP Campus.
• Work alongside a team of diverse and people-focused individuals, on impactful projects and with an array of local, regional, and global clients.
• We are committed to keeping our environmental footprint low and ensuring that our work is ethical.
• We thrive on transparency – Our words and promises produce actions.
• As an Ogilvy Social.Lab employee, you will be provided with continuous opportunities to grow through training while doing strong work that works.