Executive Assistant

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

As an Executive Assistant will provide administrative support to the EVP of International Marketing, to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities. 

What you'll do:

• Manages and maintains daily personal and professional schedule for EVP, including prioritizing conflicting demands, resolving schedule challenges proactively.
• Provides proactive administrative and technical support including but not limited to; heavy calendar management, scheduling meetings and room reservations, organizing of department & company-sponsored events, and creating reports and spreadsheets to track departmental and company data. Must be able to navigate multiple time zones.
• Operates as a liaison between the executive and team, artists/artist managers, attorneys, internal, external, national and international business partners.
• Manages event planning and travel arrangements for EVP including but not limited to booking travel, managing reservations, as well as being on standby whilst Executive is in transit.
• Maintains/orders office supply inventory and distributes mail for the Executive.
• Acts as Office Manager for team, prioritizes the office workload and works collaboratively with internal business partners to meet assigned deadlines. Suggests new and efficient ways to run the office and troubleshoots any challenges.
• Manages invoice management, department spend, annual budget tracking and forecasting for the EVP.
• Assists EVP with special projects by serving as the project manager, setting goals, monitoring progress, staying within budget and meeting assigned deliverables.
• Assists in onboarding new team members, ensuring they are set up with necessary access, tools, and introductions.
• Prepares presentation templates for EVP, in alignment with Sony Music brand.
• Collaborates with other staff as well as other offices throughout the Sony Corporation.
• Handle sensitive and confidential information with discretion.
• Manage distribution lists for organization and update as needed.

Who you are:

• At least 7 years of Executive Assistant experience, supporting senior executives.
• Proactive, flexible, and responsive to the needs of the team and executive.
• Strong interest in marketing, music, and the creative industries.
• Skilled in evaluating and analyzing data, with the ability to develop reports and spreadsheets.
• Excellent oral and written communication skills with strong organizational, project management, and time management abilities.
• Proficient in office software (Google Apps, Microsoft Office, Excel, Zoom, Adobe Suite, Concur, etc.).
• Ability to work collaboratively with a diverse and dynamic team.
• Dependable, punctual, conscientious, courteous, and adaptable.
• Passionate about fostering community and maintaining a positive work environment.
• Proactive problem-solver with strong decision-making skills.
• Able to maintain confidentiality and exercise discretion.
• Must be able to adapt quickly to changes in the executive’s schedule and priorities, demonstrating strong crisis management skills
• Ability to navigate high-stakes situations and resolve scheduling or logistical conflicts with diplomacy
• Strong work ethic, positive attitude, and professionalism in interactions with all levels, including executive management.

What we give you:

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day  
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best 
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching 
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans 
• Investment in your professional growth and development enabling you to thrive in our vibrant community.  
• The space to accelerate progress, positively disrupt, and create what happens next  
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.