Executive Assistant, Marketing & Communications

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

​​To provide support to the Chief Marketing Officer and Global Head of Media Relations and, as needed, the Marketing & European Press Teams.

 RESPONSIBILITIES

• Email/Diary management:
• Continuous review of incoming emails and calls, to ensure both CMO & Global Head of Media Relations is immediately aware of everything needing urgent response & attention
• Appropriately delegate, escalate and manage email, requests & diary on behalf of CMO & Global Head of Media Relations
• Implement and maintain effecting filing system for CMO & Global Head of Media Relations
• Conducting research to help shape communications aspects of proposals & pitches
• Preparing PowerPoint presentations for internal meetings/communications
• Managing press monitoring service & data analysis - analysing and evaluating PR coverage
• Management of global calendar of art world and Sotheby’s events and  communications activities for departmental planning and reference
• Assist with travel itineraries, expenses and scheduling meetings for the CMO & Global Head of Media Relations, as well as help with other projects as needed
• Organising and minuting team meetings
• Attending meetings in CMO / Global Head of Media Relations or others’ stead as needed
• Assisting with marketing, communications and social campaigns
• Assisting with organising marketing/ PR events
• Monitoring industry news and competitor brands

 IDEAL EXPERIENCE & COMPETENCIES

• 3+ years of relevant professional experience
• Excellent communication skills (both written and spoken)
• High level of thoroughness and organisation, with a good eye for detail and the ability to prioritise tasks
• Competence in variety of programmes (word, excel, powerpoint, photoshop)
• Discretion with confidential information
• Reliable team player, calm under pressure

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.