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Benefits & HR Coordinator

New York, United States

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

We are seeking a highly organized and detail-oriented Benefits & HR Coordinator to join our team. The Benefits & HR coordinator will be the first point of contact for anyone reaching out to the America’s HR team, providing general HR administrative support. This position will be responsible for entering and maintaining data in the HR system and working with the Benefits team to ensure accurate enrollments and deductions.   

Key Responsibilities: 

General HR Administration

  • Support in Coordinating aspects of the new hire process, including welcoming new hires on first day, ensuring all required paperwork is completed, and aiding in logistics for orientation and coordination with hiring manager, as needed
  • Coordinate end to end offboarding processes with HRBP, ensuring compliance with internal policies and legal requirements. 
  • Monitor HR-Americas inbox and respond to employee inquiries 
  • Complete verbal and written employment verification requests and unemployment notices
  • Assist with HR reporting, data tracking, and documentation management as needed. 
  • Contribute to ad hoc HR projects and process improvement initiatives. 

Benefits Administration

  • Reconcile monthly benefits invoices against enrollment and payroll data
  • Serve as a first point of contact for employee benefits questions
  • Coordination with payroll department for timely and accurate benefit deductions
  • Support leave of absence administration
  • Assist with audits and compliance reviews by gathering and validating required data

Payroll Liaison 

  • Support HR Generalist in payroll administration when it comes to Weekly payrolls
  • Adhere to payroll deadlines to ensure all data is captured in SuccessFactors for the given pay periods
  • Maintain payroll backup folders to support any changes made in the system
  • Work with the payroll team through discrepancies in the weekly and semi-monthly payrolls 
  • Prepare and check the weekly and semi-monthly payrolls for auditing
  • Support time tracking process, reporting, and notifications for all US/hourly population on a weekly basis

HRIS Administration

  • Support HR Generalist with System updates, and be a key figure in ensuring HRIS accuracy.
  • Ensure employee documents are uploaded and maintained in compliance with recordkeeping standards. 
  • Manage updates to reporting lines and organizational structure in HRIS.

Key Experience & Competencies: 

  • 2+ years of relevant HR experience, preferably with SuccessFactors HRIS 
  • Highly organized, process driven and motivated individual who enjoys a fast-paced environment 
  • Discreet, dependable and mature, maintaining the highest standards of confidentiality 
  • Positive interpersonal manner and strong team player 
  • Strong professional oral and written communication skills, with the ability to communicate with all levels of employees 
  • Strong attention to detail and precise follow-through 
  • Ability to provide high quality employee experience.

The proposed base salary for this position ranges from $50,000-$70,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.

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