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Talent Coordinator
London
We are looking for an organised, positive and proactive Talent Coordinator to join our Talent Team with a primary focus on resource coordination alongside permanent hiring. You will have a passion for helping to find and secure the best people and will look forward to working in a fast-paced, creative team.
Main responsibilities
Resource & Traffic Coordination
- Supporting the Talent Manager in the allocation and navigation of resource across projects
- Supporting the Talent Manager to research and identify potential candidates for freelance, perm or sub-contracting collaborations
- Helping to keep our Production Platform OpenAir up to date with resources across projects; adding freelancers and allocating resource to projects/project bookings, and identifying availability or conflicts
- Using the resource channel to send resource availability updates and help navigate scheduling conflicts
- Coordinating calls with potential resource with teams, setting up interviews and sharing relevant info/profiles with teams
- Supporting the contracting and onboarding of freelancers and subcontractors to make sure they hit the ground running
- Ensuring all documents are fully executed and filed correctly including NDA’s and freelancer and subcontractor agreements
- Making sure all relevant onboarding information is with the teams, facilities and IT in a timely manner
- Supporting with IR35 status determinations for new freelance bookings
Talent & Recruitment Coordination
- Supporting with the permanent recruitment process; liaising with recruiters, adding vacancies to applicable job boards, arranging interviews and administrative point of contact
- Helping to keep our recruitment platform Greenhouse up to date; adding CVs, helping to process applications and create pipelines
- Scheduling interviews and screening calls
- Sharing feedback and updates with candidates throughout the process
- Draw up offer letters of employment and contract paperwork
- Gather references for successful candidates and save in our HR platform
- Sending offer letters and contracts to permanent hires via Rippling
- Handing over new hires to the People & Culture team for onboarding and making sure they have all the relevant information
- Assisting with the creation and uploading of job descriptions and keeping the job descriptions database up to date
Traits
- Skilled coordinator, planner and organiser
- Passionate about finding the right talent
- Eye for talent
- Efficient time management skills
- Excellent working knowledge of Microsoft Office and Google Docs
- Excellent communicator, friendly and confident
- Confident interacting with people at all levels of seniority
- Exceptional eye for detail, rigour and process
- High regard for confidentiality
- Flexible, can adapt to manage new priorities as they arise and willing to roll sleeves up and get stuck in
- Logical and proactive, able to work independently
- Solutions orientated with natural problem solving skills
- Good relationship-building skills
Experience
- 1-2 years experience within the talent, recruitment space desirable
- Excellent interpersonal skills, being positive and responsive
- Strong communication skills, both written and verbal
- The flexibility and willingness to learn
- To enjoy working with people
- Tact and diplomacy
- The ability to work as part of a team
- Demonstrable time management skills, able to meet deadlines
#LI-Hybrid
Salary Pay Range
£28,000 - £40,000 GBP
About Squint/Opera:
Squint/Opera is Journey’s immersive design studio, bridging the digital and physical worlds through groundbreaking storytelling and emerging technologies such as Unreal Engine and virtual twins.
We’re the innovators behind the Empire State Building Observatory’s digital reinvention, creating over 40 unique exhibits that transform 10,000 square feet into an interactive journey through history and architecture. At Battersea Power Station, we designed Lift 109, an immersive ascent experience that melds cutting-edge animations, interactive elements, and spatial soundscapes to breathe new life into London’s iconic landmark. For Qiddiya City, we pushed the boundaries of virtual production, crafting a revolutionary campaign that ignited global excitement for Saudi Arabia’s visionary sports and entertainment mega-development.
We’re at the forefront of a new era in experiential multidimensional design (MDX) and an integral part of Journey’s Experience Stack. Inspired by the concept of a tech stack, our Experience Stack draws on decades of cumulative expertise from our physical, lighting, live & immersive, and emerging technology studios to produce magical, meaningful, original work. This integration propels our partners into new realms of growth and delivers multidimensional experiences that are not just consumed but that are lived and felt through every dimension of human interaction.
About Journey:
Journey is a global design and innovation studio pioneering multidimensional experiences (MDX) that transform how people perceive, engage, and interact with the world. With studios in New York, London, Miami, and Dubai, we blend strategy, design, technology, and narrative to create sensory-rich journeys that ignite emotion and deepen connections between people, brands, and culture.
Journey was formed in 2022 by visionary leaders who refuse to accept limits. United through the acquisitions of award-winning studios ICRAVE, Squint/Opera, 59, and VMI Studio, together, we form something new: a multidimensional design practice with unparalleled expertise across the physical, immersive, and digital realms.
But we're so much more than a combination of acquisitions; we're a revolutionary framework of layered design capabilities akin to the layers of a technology stack for software companies. Like the best technology stacks, our framework continuously evolves to embrace new capabilities and creative possibilities with the future of the human experience at the forefront. This game-changing framework, the Journey Experience Stack, allows us to design for every touchpoint and create uncommonly cohesive brand universes, drawing on our collective expertise in interior design, lighting design, media design, interactive design, and content creation to deliver industry-first solutions for entertainment, healthcare, retail, hospitality, real estate, and cultural institutions.
No other full-service studio practices multidimensional design or vertically integrates its experience capabilities with this level of sophistication. Whether we’re reimagining the hospital-patient relationship, creating the world’s most immersive entertainment venue, revolutionizing live theater, or crafting virtual twins that accelerate ideas’ passage from vision to reality, Journey’s work is pioneering the shift of how people perceive, engage, and interact with the world.
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