Communications Administrative Assistant (Temporary)

About the school

Since 1910, St. Anne’s-Belfield School has been committed to nurturing the whole student: body, heart, mind, and soul. As the largest independent school in the college town of Charlottesville, Va., our 900+ students, age 2 through Grade 12, inspire us each day as we aspire to educate the next generation of exemplary citizens and visionary leaders. 

As a member of our school community, you'd be joining a team of people who are passionate about their roles and contributing to a community of purpose and belonging. Those who thrive at St. Anne’s-Belfield are people who, as outlined in our Portrait of a Graduate, pursue knowledge to generate impact, seek to engage diverse perspectives and practices, engage in reflection, demonstrate moral character and integrity, and work to understand and meet the needs of the community. 

Our two beautiful campuses on 55 acres serve as vibrant hubs for curiosity, creativity, and academic excellence. This is perfectly complemented by our location in Charlottesville, one of the top 5 happiest cities in the U.S., as recognized by National Geographic and Outside Magazine. Opportunities abound to connect with nature, enjoy arts and culture, engage with the University of Virginia, only one mile away, and explore American history both within our region or Richmond (one hour by car) and Washington, D.C. (two hours by car).

If you're looking for a dynamic learning environment where your contributions help spark each child’s potential, we invite you to consider a career with St. Anne’s-Belfield. We at St. Anne's-Belfield School believe it is the quality and passion of our people that set us apart. We seek to hire the best teachers, administrators, staff members, and coaches to support our student body by offering a competitive benefits package and providing a wonderful working environment.

About the Position:

Are you meticulous, detail oriented, and creative (or at least creative-adjacent?) Do you find a sense of satisfaction when things are well-organized, the inbox is clear, and everyone has what they need to be successful for the day? If so, you may be a fit for the Communications Team at St. Anne’s-Belfield School!

We are seeking an administrative assistant to support the Chief Communications Officer and other members of the Comms Team during the 2025-26 school year, during which the team will be undertaking a major website redesign project in addition to supporting all of the school’s marketing and communications efforts. During this year, this person will be a vital and valued member of the four-person Comms Team. 

Key Responsibilities

• Log marketing requests into our project management software
• Manage vendor invoices and reconcile credit card statements
• Collect data to prepare campaign reports and analyses
• Handle day-to-day communications including departmental email, calendars, meeting minutes, and schedules
• Publish and organize photos in the School’s digital asset management software
• Make website edits and updates
• Publish content to the School’s news site and social media
• Maintain and edit the Comms team standard operating procedures and branding documentation
• Build and send weekly email bulletins
• Edit and provide quality assurance for marketing materials
• As a member of a small team of four, help document school daily life through photography or videography (via mobile phone camera or using the School’s professional equipment, depending on skills and interest)
• Serve on the all-school administrative professionals team to provide phone coverage and other administrative support

Education and Experience:

Clerical experience required. Any combination of education or experience equivalent to a Bachelor’s degree in communications, English, or related field preferred.

Special Requirements: Must be able to pass a background check and drug screening. This position is in person in Charlottesville.

Knowledge, Skills and Abilities:

• Exceptional writing and communication skills;
• Strong organizational and scheduling skills;
• High level of interpersonal and customer service skills;
• Ability to hold a high level of confidentiality with sensitive information;
• Demonstrated proficiency using a variety of digital software (web publishing, word processing, spreadsheets, etc.);
• Creativity, integrity, energy, and enthusiasm;
• Must like children and be eager to join a school community of people of all ages.

Physical Conditions and Work Contacts:

Working conditions are normal for a communications office. This includes sitting, standing, walking, and carrying 25+ lbs. of equipment.

Compensation

$18 to $20.50 per hour, depending on experience

What we offer:

Competitive annual salary
Six weeks vacation
Shared cost Medical, Dental, and Vision Insurance
Employer paid Short and Long-term Disability and Life Insurance
Retirement plan with match
Supplemental insurance policies
Flexible Spending Account / Health Savings Account
Discounted Gym Membership
Employee Assistance Program
Tuition remission and program discounts for children enrolled at the school
Free lunch when school is in session
Free after-care for children enrolled at the school
Free admission to the Virginia Discovery Museum
20% discount at St. Anne's-Belfield School store