Project Coordinator- Retail Media

takealot.com, South Africa's leading online retailer, is looking for a highly talented Project Manager-Retail Media to join our Retail Media  Team in Cape Town.

We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.

This position reports to the Group Executive: Advertising

Your responsibilities will include:

Brand Presence & Social Media Marketing

• Execute LinkedIn content calendar and posting schedule to position our retail media team as industry thought leaders
• Coordinate regular content posts showcasing team achievements, case studies, industry insights, and company culture
• Collaborate with team members to gather success stories, client wins, and expertise for social sharing
• Monitor engagement metrics and provide insights to support content strategy optimization
• Coordinate submission processes for identified speaking opportunities, awards, and PR initiatives
• Manage other relevant social media channels and professional platforms as needed

Content & Design Collaboration

• Act as primary liaison between retail media team and content/design teams
• Brief content team on marketing material needs, messaging priorities, and brand guidelines
• Coordinate with design team on visual asset creation for presentations, social media, and marketing collateral
• Manage content approval workflows and ensure timely delivery of creative assets
• Maintain brand consistency across all team communications and materials

Retail Media Marketing Materials Management

• Own the upkeep and version control of all pitch decks, ensuring latest capabilities, case studies, and performance data are reflected
• Regularly audit marketing materials (one-pagers, capability decks, client presentations) for accuracy and relevance
• Coordinate quarterly reviews of all sales enablement materials with stakeholders
• Create and maintain a centralized repository for marketing assets and templates
• Ensure all materials align with corporate brand guidelines and messaging frameworks

Internal Onboarding & Documentation

• Develop and maintain comprehensive onboarding documentation for new retail media team members
• Create welcome guides, process documentation, and resource directories for new hires
• Coordinate onboarding schedules including introductory meetings, training sessions, and system access
• Maintain updated internal wiki/knowledge base with team processes, tools, and best practices
• Document standard operating procedures (SOPs) for key team workflows
• Gather feedback from new joiners to continuously improve the onboarding experience
• Partner with HR to ensure seamless integration of company-wide and team-specific onboarding

Website Content Management

• Coordinate with web team to ensure retail media section features current offerings, case studies, and team information
• Prepare content briefs for website updates based on stakeholder direction
• Source and prepare content inputs (copy, images, videos) for website publication
• Monitor website analytics and report on content performance
• Ensure website reflects latest product launches, partnership announcements, and thought leadership

Online Academy & Educational Content

• Liaise with team subject matter experts to gather feedback and coordinate identified improvements to online academy content
• Support content development process for training modules, tutorials, and educational resources
• Work with instructional designers and content creators to refresh existing academy materials
• Collect user feedback and stakeholder input on academy offerings
• Track academy engagement metrics and report on performance

Event Planning & Execution

• Plan and execute team events including client workshops, networking events, webinars, and industry conferences
• Manage event logistics from concept through post-event follow-up (venue selection, catering, A/V, attendee management)
• Coordinate speaking opportunities and booth presence at industry conferences
• Create event marketing materials and promotional campaigns
• Manage event budgets, vendor relationships, and attendee communications
• Organize internal team events and celebrations

Merchandising & Corporate Gifts

• Source, design, and manage branded merchandise inventory (apparel, promotional items, office supplies)
• Coordinate corporate gift programs for clients, prospects, and partners
• Manage relationships with merchandise vendors and ensure quality standards
• Track inventory levels and coordinate reorders as needed
• Develop seasonal gifting strategies aligned with key business moments

Budget Management & Vendor Administration

• Process invoices and purchase orders for marketing activities, events, and merchandise
• Manage vendor contracts and payment schedules to ensure timely processing
• Track departmental spending against budget and flag discrepancies
• Maintain organized records of all financial transactions and vendor agreements
• Reconcile monthly expenses and provide budget status reports
• Coordinate with finance team on payment approvals and documentation

Qualification & Experience:

• Minimum National Diploma in Marketing, Business, Project Management
• 3 - 5 years coordinator project management or advertising experience
• Project management software (Asana, Trello, Monday.com, etc.)
• Microsoft Office Suite / Google Workspace (advanced)
• Social media management platforms
• Analytics tools (web analytics, social media insights)
• Design collaboration tools (Figma, Canva, etc.)
• Basic knowledge of Looker Studio or other reporting tools (Power Bi, Tableau) for data extraction and success measurement
• Training material coordination
• Advanced Google slides / PowerPoint skills

Attributes Required:

• Demonstrable and proactive planning experience: content calendar, project management
• Attention to detail: can create water-tight Standard Operating Process documentation
• Strong communication skills: the ability to collaborate across departments and create clear briefs
• Time management: can prioritize at scale, track deadlines
• Planning: End-to-end event planning
• Excellent written and verbal communication
• Stakeholder management across all levels
• Team player: Cross-functional collaboration abilities
• Vendor and partner relationship management
• Brand positioning understanding
• Problem-solving capabilities
• Ability to simplify complex marketing terms to a relevant audience

The Environment: 

• takealot.com employees are entrepreneurial and dynamic, smart, customer- centric, fun and have the shared ambition of takealot.com being the leading e- commerce company in Africa. 
• We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve. 
• We are short on ego and high on output. 
• We are doers and not only thinkers, its all in the execution after all. 
• We love what we do and what we are creating.
• We seek to employ an Extra Ordinary Mind who is Smart, has Integrity, and is Hardworking. 

If you meet the above you are an Extraordinary Mind so come and join us! 

Takealot Group is an Equal Opportunity Employer. We encourage applicants from the previously disadvantaged groups and people with disabilities, to apply.