Total Rewards and Compliance Manager

The Health Management Academy (THMA) brings together health system leaders and innovators to collectively address the industry’s biggest challenges and opportunities. By assisting executives in cultivating peer networks, understanding key strategic trends, establishing pragmatic partnerships, and developing next-generation leaders, our members are better positioned to lead industry transformation.  

The Health Management Academy offers a dynamic atmosphere with significant opportunities for employees. If you are interested in contributing to a member-centric, creative, and collaborative workforce while deeply influencing top leaders and institutions in healthcare, THMA could be the right place for you!

Position Summary: 

Reporting to the Chief People Officer the Total Rewards & Compliance Manager drives employee benefits, compensation analysis, and regulatory compliance. This role ensures the organization maintains compliance with federal, multi-state, and local labor law and regulations, and will design policies and implement best practices that drive compliance initiatives within our benefit offerings. The ideal candidate has a passion for risk management, compliance, and a willingness to serve as an educational partner to the organization.  In addition to benefits, compensation and compliance work, the Generalist may from time to time be tapped to assist with other HR work such as performance management, employment investigations, new hire onboarding, and employee offboarding. 

Primary Job Duties: 

Benefits: 

• Manage the firm’s self-funded health insurance plan including reporting relevant KPIs and making recommendations to plan changes.
• Lead the company’s annual open enrollment process.
• Evaluate and recommend additional benefit offerings, or update current offerings to ensure the company stays market competitive in partnership with our brokers.
• Drive education and utilization of company benefit programs including medical, dental, vision, life insurance, STD, LTD, spending accounts, COBRA and other offerings.

• Manage all benefit compliance activities including filing 5500s, discrimination testing, 401k audit, and required annual filings.
• Oversee leave of absence and job accommodation processes ensuring compliance with state and federal regulations.
• Lead Medical Claims and Investment committees with relevant stakeholders.
• Leverage Paylocity & Employee Navigator to configure changes, rate updates, etc. and coordinate with the Payroll team to ensure accurate earnings and deductions are recorded each pay period .

Compensation:

• Support the development, implementation, and maintenance of compensation structures, salary bands, and job classifications.
• Conduct market analysis to ensure internal equity and external competitiveness.
• Assist in annual compensation reviews, merit increase, and incentive programs.
• Advise managers on pay decisions and policy interpretation.

Compliance: 

• Drive key compliance initiatives with regard to new state entry, local, state, and federal requirements, including, leave laws, paid sick time, and auditing and compliance of the company’s benefit programs (FMLA, ADA, ACA, COBRA, ERISA, EEO, etc.).

• Partner with CPO, CFO, and Controller to regularly review, update, and drive the execution of the company’s policies and compliance programs.
• Serve as trusted partner to the organization to increase awareness, educate, and drive processes that reduce compliance risk.
• Support internal audits and coordinate with external auditors or consultants as needed.
• Update and maintain employee handbook and HR policies to reflect regulatory changes and train staff.

Option for other HR Generalist work as interested/skilled:

• Assist with employee life cycle processes such as new hire onboarding, team member offboarding and performance management.
• Support the Chief People Officer with employee relations and investigations when necessary.

Minimum Qualifications:

• 5+ years in an HR and/or benefits compliance oriented role
• S/PHR or SHRM-S/CP preferred, but not required
• In-depth knowledge of of HR laws and regulations (FLSA, FMLA, ADA, HIPAA, etc.)
• HRIS experience required – Paylocity preferred
• Experience in an organization with employees in California is a plus

Interpersonal Skills & Attributes:

• Able to tolerate ambiguity and a fast-paced environment
• Proven ability to handle sensitive and confidential information with discretion.
• Ability to influence others at senior levels
• Team approach to working with others
• Organizational skills from planning to execution of tasks and projects
• Process oriented with the ability to drive a project to completion
• Exceptional attention to detail & focus on accuracy
• Ability to work independently and as a team member
• Self-directed and resourceful

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required talk and hear. Specific vision abilities required by the job include close vision, and distance vision, and the ability to work with screens or monitors for prolonged periods of time. This position is primarily a sedentary job where the team member will be seated for the majority of the day. Ability to lift over 15 pounds.

Notice of Equal Opportunity Employment:

The Academy is committed to providing equal employment opportunity to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The Academy will provide reasonable accommodations for qualified individuals with disabilities. The Academy’s goal is for our people to reflect the communities in which we live and serve and to ensure representation of women, people of color, veterans and individuals with disabilities in our organization.