HR Coordinator

Fremont, California, United States

Rapidly Growing Life Sciences Technology Company

Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomic information to enable unprecedented advances in biology and improvements in human health. We have developed a foundational new approach to sequencing at scale that overcomes limitations due to the high costs of current technologies. We are well-funded and have raised approximately $600 million from global top-tier investors. Our team brings together unique and diverse expertise across multiple disciplines, from healthcare and life sciences, to engineering, to technology and software and beyond. We are a collaborative group, including successful entrepreneurs, chemists, hardware and software engineers, genomics and biotechnology experts, molecular and computational biologists, software and algorithm experts, and operations and commercial leaders. Join us to develop and commercialize technologies that unleash the power of genomics at scale and empower the future of human health. 

We are looking for a highly motivated HR Coordinator  to join our Human Resources team!

As an HR Coordinator, you will be responsible for providing administrative support across various HR functions including recruitment, onboarding, offboarding, employee records management, and compliance.

This is an onsite full-time Monday-Friday contracting position based in our Fremont CA office.

How You’ll Contribute 

  • Assist with recruitment logistics, including reviewing job descriptions, preparing job requisitions, scheduling interviews, and communicating with candidates and hiring managers
  • Post positions to external job sites, monitor accuracy of job postings on job posting sites, including company careers page and external job board listing sites and proactively work on resolving discrepancies
  • Assist with the onboarding and offboarding processes and cross-group collaboration, including preparing new hire paperwork, processing on-going changes, and offboarding documentation
  • Maintain accurate and up-to-date employee records in HR system
  • Manage administration of various HR programs including but not limited to employee referral and educational reimbursement program
  • Manage background check process and submit for approvals
  • Generate reports and org charts and assist with data analysis for HR metrics and audits
  • Assist with equity administration, including but not limited to new hire grants, offboarding share information communication, and other quarterly process and procedures
  • Help administer employee immigration matters
  • Help ensure compliance with federal, state, and local employment laws and regulations
  • Assist with HR and Business Operations projects as needed
  • Other job duties as assigned

 Qualifications, Skills, Knowledge & Abilities 

  • Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
  • Minimum of 1-2 years of experience in an HR support or administrative role
  • Be able to use computers proficiently, including Microsoft Office Suite (Excel, Word PowerPoint, Outlook) and data entry
  • Experience using talent acquisition tools such as ATS and LinkedIn. Greenhouse preferred
  • Strong problem-solving skills and ability to prioritize in a fast-paced environment and work independently
  • Demonstrate ability to build strong and collaborative working relationships with candidates, colleagues and internal customers
  • Strong organizational and calendar management skills with attention to detail and accuracy
  • Excellent interpersonal, written and verbal communication skills
  • Ability to handle confidential information with discretion
  • Knowledge of HR best practices and employment/labor laws is a plus

#LI-Onsite

Ultima Genomics is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunity for all applicants and employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws. See also Ultima Genomics’ EEO Policy and Know Your Rights. If you have a disability or special need that requires accommodation, please let us know by contacting recruiting@ultimagen.com.

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