Event Planner

UMA is a nonprofit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus. 

• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• Basic Life Insurance (UMA paid) minimum $50,000 - maximum $250,000 (1x annual salary)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
• Pet Insurance
• Identity Theft Protection

Purpose of the Position:
The Event Planner designs, coordinates, and executes virtual and in-person events that foster engagement among students, alumni, faculty, and community stakeholders. This position supports strategic initiatives by delivering impactful experiences that promote institutional visibility, enhance student success, and strengthen relationships across the university’s diverse and geographically dispersed community. This role ensures that all events align with the values and goals of the institution, maintaining a high standard of excellence, inclusivity, and accessibility.

What You’ll Do:

1. Plan and Execute Events: Coordinate and deliver virtual and in-person events—including community engagement campaigns, commencement ceremonies, and marketing initiatives—ensuring alignment with institutional goals and seamless experience for attendees.
2. Lead Event Committees: Serve as the lead for planning committees, particularly for Marketing-led events, and collaborate with internal teams to manage logistics, timelines, and execution.
3. Manage Event Budgets: Oversee assigned event budgets, ensuring cost-effective planning and execution while maintaining high-quality standards.
4. Collaborate with Stakeholders: Partner with internal teams such as Communications, Creative, and the Event Manager to align event strategies with broader marketing and institutional objectives.
5. Coordinate Vendors and Logistics: Research and coordinate with venues and vendors; manage logistics including A/V setup, catering, transportation, accommodations, and on-site support.
6. Support Institutional Campaigns: Plan and execute events tied to philanthropic and institutional initiatives (e.g., Relay for Life, Go Red for Women, Heart Walk), including day-of event support and logistics.
7. Develop Project Documentation: Create and maintain detailed event briefs, timelines, and communication plans; provide regular updates to the Event Manager and marketing leadership.
8. Drive Cross-Functional Engagement: Contribute to the development and pitching of new event concepts that enhance marketing campaigns and stakeholder engagement.
9. Ensure Responsive Event Management: Proactively identify and resolve issues before and during events to ensure smooth execution and positive attendee experiences.
10. Perform other duties as assigned.

Career Level Expectations:

• Experienced role that applies practical knowledge of job area.
• Works independently with general supervision.
• Proactively handles difficult problems.
• May influence others within the job area through explanation of facts, policies, and practices.
• Desire for growth and professional development.

Required Skills/Experience:

• Bachelor's degree or equivalent combination of education and experience.
• 2 years of experience in event production.
• Proficient in MS Office (Word, Excel, PowerPoint) and other business tools such as Microsoft Teams.
• Understanding of event marketing best practices.
• Experience with reporting and analysis (Excel dashboards, Google Analytics).
• Ability to support campaign tracking and measurement of return for marketing initiatives.
• Demonstrate healthy and strong interpersonal and customer service skills.
• Demonstrate problem-solving skills for triage of complicated business logic.
• Ability to professionally communicate fluently in verbal and written English.
• Ability to contribute to a diverse and inclusive work environment.
• Computer literacy/basic computer skills to effectively navigate and utilize the technology required for the role.

Preferred Requirements:

• Bachelor's degree in marketing, business, communications, or hospitality field.
• 5 years of experience in event related field with demonstrated proficiency.
• Experience with Monday.com or other project management software.
• Exceptional planning and organizational abilities to manage multiple tasks and deadlines effectively.
• Ability to work nights and weekend days when necessary for event support.
• Local to the Tampa Bay area for in-person event support, venue tours, onsite preparations, etc.

Compliance: 

• Demonstrate knowledge of and carefully follows all applicable state laws and rules, federal and state compliance requirements and regulations including those prescribed by the U.S. Department of Education, accrediting agencies, state regulations and internal policies and procedures.  
• Effectively communicate compliance requirements to other staff as appropriate and quickly escalate any compliance concerns to the Compliance department. 

Work Environment/Physical Demands:

• This is a remote position, with occasional onsite travel required.
• Home office set up, quiet place to work, ability to be on camera, and ability to hard wire into high-speed internet connection.
• May require setup of computer equipment; accommodation consideration available upon request.
• Flexibility to work evenings and weekends, as needed.

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody. 

ACT WITH INTEGRITY

We operate honestly and ethically in an industry-compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES

We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students’ educational and career success. We excel at building our students’ confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS

We are committed to our team members’ success and to each other’s success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development and career growth opportunities. We recognize and reward our team members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE

We pursue results with a sense of urgency and purpose. We take responsibility for achieving ambitious, measurable results and hold each other accountable. We think strategically and critically, greet new ideas and challenges openly, and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY

Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE

We believe that diverse, inclusive teams produce breakthrough results. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner. By working together, we win together - as one - ensuring that the goals of the company are the focal point of our efforts.

UMA will NEVER ask you to send money or ask you to provide bank account information in order for you to get reimbursed for tools to work. If you have been contacted by someone claiming to be from UMA about a job posting, you can always verify the position at https://workatuma.com/