Proposal Coordinator

We continue to revolutionize the creation of workplace to meet the needs of today’s ever-changing global brands. Our agile, end-to-end experience, delivered seamlessly across borders, is powered by strong client partnerships and enabled by sound workplace intelligence and transformational technology.

We believe that everyone should work in an environment that inspires productivity, peak performance and delivers wellbeing. Across our 48 global studios we see that positive work environments foster open, collaborative and supportive cultures populated by highly independent, motivated people. While our core business is strategising, designing and building workplaces for some of the biggest brands in the world, we know our people are our #1 asset. We look after them with an extensive Employee Value Proposition program which includes rewards and recognition, career development and a focus on wellbeing.

Why you’re here

The Proposal Coordinator plays a crucial role in driving business growth by creating high-quality, tailored RFPs, RFQs, and presentations. This position involves designing and producing compelling sales and marketing collateral, ensuring that all materials and information are current and accurate. The Proposal Coordinator manages marketing processes to maintain the flow of up-to-date resources, ultimately supporting the organization's strategic objectives.

In this role, you will work closely with business development and client solutions teams to understand their specific needs and provide effective support. Collaboration with the proposal team is essential to ensure that all materials meet the highest standards of quality. Your ability to coordinate across departments and manage detailed processes will be key to delivering impactful and professional proposals and marketing materials that drive business success.

You will be responsible for…

• Overseeing all phases of the proposal process, ensuring responses are timely, client-centric and compliant
• Providing a single point of contact and coordination for the development of proposal responses, presentations and client or industry specific capability statements
• Collaborating and proactively communicating with business development, client relations, technical staff and leadership to support and provide overall direction on proposal responses
• Working with the business development, client relations and proposals teams to develop compelling proposal strategies and content
• Developing high-quality, high-impact visuals for proposals and presentations 
• Collaborating with marketing team and regional leaders to produce case studies and topical content that promotes Unispace’s brand identity and position as a thought leader
• Creating and managing collateral, including keeping information up to date for project case studies, capability statements, and staff resumes
• Crafting narratives that tell a compelling story that resonates with clients, highlighting Unispace’s unique value proposition

What you bring to the table…

• Superior writing, organizational, and interpersonal skills with an eye for graphic design
• Advanced knowledge of InDesign and an understanding of Adobe Creative Suite programs
• Advanced knowledge Microsoft Office Suite
• Basic knowledge of Salesforce, or other similar CRM platform
• Strong storytelling abilities, with a knack for transforming technical information into compelling narratives that engage and persuade clients

You meet these requirements…

• Minimum Bachelor’s degree or equivalent in Marketing, Communications or related field
• 3-5 years of relevant work experience in the A/E/C industry or professional services firm
• Extensive experience writing and managing proposals

The statements on the job description are intended to describe the general nature and level of work being performed by the person(s) assigned to do this job.  The job description is not intended to be an exhaustive list of all responsibilities and duties required.

*External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job functions (as listed on the job description) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

Unispace is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law. We enable our teams to provide diverse, fresh perspectives and to be courageous in challenging conventions of the way we work, collaborate, and learn.