Sr. Proposal Coordinator

At Unispace, we create spaces that empower people and businesses to thrive. We are a global design-build partner delivering workplace and life sciences projects for some of the world’s most innovative brands.

With over 500 people across four continents, we bring together strategy, design, project management, and delivery into one seamless experience. Our integrated approach enables us to move with agility, solve complex challenges, and deliver meaningful outcomes for our clients.

Our people are at the centre of everything we do. We foster a collaborative, inclusive culture that values curiosity, accountability, creativity, and continuous improvement. We believe diverse perspectives strengthen our teams and help us create better experiences for our clients and each other.

At Unispace, you’ll have the opportunity to contribute to impactful projects, work alongside talented global teams, and grow your career in an environment that encourages innovation and new ideas.

Why you’re here

The Sr. Proposal Coordinator plays a crucial role in driving business growth by creating high-quality, tailored RFPs, RFQs, and presentations. This position involves designing and producing compelling sales and marketing collateral, ensuring that all materials and information are current and accurate. The Proposal Coordinator manages marketing processes to maintain the flow of up-to-date resources, ultimately supporting the organization's strategic objectives.

In this role, you will work closely with business development and client solutions teams to understand their specific needs and provide effective support. Collaboration with the proposal team is essential to ensure that all materials meet the highest standards of quality. Your ability to coordinate across departments and manage detailed processes will be key to delivering impactful and professional proposals and marketing materials that drive business success.

You will be responsible for…

• Overseeing all phases of the proposal process, ensuring responses are timely, client-centric and compliant
• Providing a single point of contact and coordination for the development of proposal responses, presentations and client or industry specific capability statements
• Collaborating and proactively communicating with business development, client relations, technical staff and leadership to support and provide overall direction on proposal responses
• Working with the business development, client relations and proposals teams to develop compelling proposal strategies and content
• Developing high-quality, high-impact visuals for proposals and presentations 
• Collaborating with marketing team and regional leaders to produce case studies and topical content that promotes Unispace’s brand identity and position as a thought leader
• Creating and managing collateral, including keeping information up to date for project case studies, capability statements, and staff resumes
• Crafting narratives that tell a compelling story that resonates with clients, highlighting Unispace’s unique value proposition

What you bring to the table…

• Superior writing, organizational, and interpersonal skills with an eye for graphic design
• Advanced knowledge of InDesign and an understanding of Adobe Creative Suite programs
• Advanced knowledge Microsoft Office Suite
• Basic knowledge of Salesforce, or other similar CRM platform
• Strong storytelling abilities, with a knack for transforming technical information into compelling narratives that engage and persuade clients

You meet these requirements…

• Minimum Bachelor’s degree or equivalent in Marketing, Communications or related field
• 3-5 years of relevant work experience in the A/E/C industry or professional services firm
• Extensive experience writing and managing proposals

The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this role. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required.

We encourage applications from individuals of all backgrounds and experiences and are committed to providing reasonable accommodations throughout the recruitment process and employment lifecycle where required by applicable law.

Inclusion & Diversity

At Unispace, we believe diverse perspectives strengthen our teams, our culture, and the work we deliver for our clients. We are committed to fostering an inclusive workplace where everyone is treated with respect and has the opportunity to thrive.

Employment decisions are based on qualifications, merit, and business needs, in accordance with applicable local laws and regulations.