FF&E Project Administrator

At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative technology.

We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds.

While our core business revolves around strategizing, designing, and building workplaces for some of the world's leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being.

To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce.

Are you highly organised, detail-oriented, and passionate about delivering exceptional workplace environments?

At Unispace, we create innovative workplaces for some of the world’s leading brands. We’re looking for a Project Coordinator – FF&E to join our Delivery team and support the successful coordination of furniture, fixtures, and equipment projects from procurement through to delivery.

About the Role

As a key member of our FF&E team, you’ll play an essential role in ensuring projects run smoothly, on time, and to the highest quality standards. You’ll work closely with internal teams, manufacturers, subcontractors, and clients to coordinate project milestones and maintain seamless communication throughout the project lifecycle.

What You’ll Be Doing

• Coordinating FF&E project administration and reporting
• Managing communication between stakeholders, suppliers, and project teams
• Supporting procurement activities and tracking deliveries
• Monitoring project timelines and ensuring milestones are met
• Assisting with quality assurance and project documentation
• Building strong relationships with manufacturers and subcontractors

What We’re Looking For

• Strong organisational and time management skills
• Excellent communication and stakeholder management abilities
• High attention to detail and proactive problem-solving mindset
• Experience in procurement, administration, or FF&E/project coordination
• Knowledge of contracts, scopes, and supplier coordination
• Ability to interpret drawings and project specifications
• Proficiency in Microsoft Office and procurement systems

Why Join Unispace?

At Unispace, people are at the heart of everything we do. Across 48 global studios, we foster a collaborative, inclusive, and supportive culture where innovation and individuality thrive.

We offer:

• Hybrid and flexible working
• Career development opportunities
• Well-being and employee support initiatives
• Inclusive and diverse workplace culture
• Opportunity to work on exciting global projects

We welcome applicants from all backgrounds and are committed to creating an inclusive environment where everyone can succeed.

Interested? Apply now or reach out to learn more.

The statements in this job description are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and duties required.

We encourage applicants of all backgrounds to apply, and we are committed to providing reasonable accommodations to individuals with disabilities, allowing them to perform essential job functions as determined on a case-by-case basis.

Inclusion and Diversity Commitment:

At Unispace, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity hiring and will evaluate qualified applicants without regard to race, religion, color, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, marital status, medical condition (as defined by state law), physical or mental disability, military service, veteran status, pregnancy, childbirth, and related medical conditions, genetic information, or any other characteristic protected by applicable law.

We are proud that our leadership reflects this commitment, with persons of color, women, neurodiverse and LGBTQ+ individuals playing pivotal roles in shaping the future of our organization. Their unique perspectives and experiences drive innovation and help us create a truly inclusive culture. We are dedicated to ensuring that every voice is heard and that our workplace is a space where diversity is not only celebrated but is integral to our success.