Community and Belonging Coordinator

Welcome to Vaco – an uncommon company with an empowered culture. At Vaco, we welcome talented innovators seeking a collaborative environment where creative freedom rings.  

 

Since 2002, we have expanded to more than 40 locations, and we have no plans of slowing down anytime soon. We are seeking big thinkers to lead us into the future and explore the career of a lifetime. 

 

• Ranked the #1 Best Staffing Firm to Work for in North America by Staffing Industry Analysts (Category: 500+ Employees) 

• An Inc. 5000 fastest growing private company in America every year since 2007! 

 

Description:

The Community and Belonging Coordinator supports and enhances our global initiatives to support a sense of community and belonging within Highspring and within the communities we live and work in. This role is primarily administrative and programmatic, focusing on managing, resourcing, and effectively communicating Employee Resource Groups (ERGs) and coordinating belonging-related programs. The Community and Belonging Coordinator collaborates with internal leaders, external consultants, and cross-functional teams to support initiatives that promote an inclusive and belonging in the workplace.

 

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

 

Duties and Responsibilities:

• Acts as the primary administrative contact for Employee Resource Groups (ERGs), ensuring they are structured, resourced, and aligned with the organization’s goals.
• Maintains an ERG calendar, tracks engagement, and supports event planning while facilitating ERG meetings and ensuring smooth operations.
• Manages ERG communications through newsletters, internal platforms, and leadership updates, alongside assisting with budget tracking and financial oversight.
• Provides guidance, toolkits, and best practices to improve ERG operational effectiveness and enhance group performance.
• Supports the execution of belonging training, events, and awareness campaigns (virtual and in-person) and maintains related resources.
• Assists with managing department vendor relationships, contracts, and invoices to ensure the smooth operation of ERG activities and programs.
• Ensures all ERG and company inclusion programs, initiatives, and communications adhere to company policies and compliance standards while analyzing engagement data and collaborating with HR and other teams for alignment.

 

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

Desired Competencies: 

• Accountable- Holds self and others accountable to meet commitments
• Builds Effective Teams- Creates a shared team mindset while maintaining a healthy, diverse, and high performing structure
• Communicates Effectively- Develops and delivers written and verbal communication that conveys clear understanding of different audiences and their levels of comprehension; active listener to ensure clear understanding 
• Growth Mindset- Embraces challenges, seeks out inspiration in others, and is open to continuously improving and developing skills and business knowledge
• Manages Conflict Courageously- Resolves conflicts in a proactive, healthy and productive manner using active listening and consideration of different perspectives
• Optimize Work Processes- Knows the most effective and efficient processes to get things done, with a focus on continuous improvement
• Values Differences- Supports and fosters a healthy, safe, equitable, and inclusive workplace by valuing the different perspectives, backgrounds, and cultures represented

 

Education and Experience: 

• High school Diploma required
• At least 2 years’ administrative, human resources, program coordination, or inclusion and belonging experience required
• Strong organizational and project management skills, with experience handling multiple tasks simultaneously required
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and internal communication tools (Slack, Teams, SharePoint, etc. required

Multiple locations | Remote eligible with management approval

 

Travel Requirements: 10% travel (e.g. 10% travel to differing locations, 90% of the time working from an office)

 

Physical Demands: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position:

 

Frequent:              Sitting, walking, eye/hand/foot coordination and repetitive motion.

Occasional:         Standing and bending.

Infrequent:           Lifting up to 10 pounds.

 

Vaco, LLC (“we,” “our,” or “Vaco”) respects your privacy and is committed to providing a transparent notice of our Notice at Collection and Privacy Policy for California Residents. This Notice and Privacy Policy for California Residents applies solely to those who reside in the State of California (“consumers” or “you”).  For additional details, click here.

California residents may also access Vaco’s HR Notice at Collection for California Applicants and Employees.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.