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Office Expansion & Facilities Project Manager (Contract)

San Francisco, CA

Position Summary

We are seeking an experienced Part-Time Office Expansion & Facilities Project Manager (1099 Contractor) to oversee the planning, coordination, and execution of office expansions, renovations, relocations, and workplace improvement projects. This role will serve as the primary point of contact for vendors, landlords, general contractors, furniture suppliers, and other stakeholders to ensure projects are completed on time, within budget, and with minimal disruption to business operations.

The ideal candidate is highly organized, detail-oriented, and experienced in managing office environments, workplace logistics, and construction-related projects. They will possess strong project management skills and a practical understanding of office space planning, workplace operations, and facilities management.

Key Responsibilities

Project Management & Office Expansions

  • Manage multiple office expansion, renovation, and workplace improvement projects from planning through completion.
  • Develop and maintain project schedules, timelines, budgets, and milestone tracking.
  • Ensure all projects remain on schedule and proactively identify and resolve risks or delays.
  • Coordinate with internal stakeholders to understand business and workspace requirements.

Vendor & Contractor Management

  • Serve as the primary liaison with landlords, property management teams, architects, general contractors, and vendors.
  • Solicit and evaluate vendor proposals, negotiate pricing, and manage contracts as needed.
  • Monitor vendor performance and ensure quality standards and project deliverables are met.
  • Coordinate site visits, inspections, and project meetings.

Office Relocations & Logistics

  • Lead and coordinate office moves, including planning, scheduling, communication, and execution.
  • Manage moving companies, furniture vendors, and installation teams.
  • Develop move plans that minimize disruption to employees and business operations.
  • Oversee post-move activities to ensure successful occupancy and functionality.

Furniture, Equipment & Workspace Planning

  • Coordinate the procurement, ordering, delivery, and installation of office furniture and workplace equipment.
  • Collaborate with stakeholders to assess workspace needs and recommend solutions that support employee productivity and organizational goals.
  • Track inventory and ensure timely delivery of furniture and office assets.

Facilities Coordination

  • Ensure compliance with building requirements, permits, and landlord guidelines.
  • Monitor project budgets and approve invoices against project milestones.
  • Maintain accurate project documentation, reports, and status updates.
  • Provide regular communication to leadership regarding project progress, risks, and key decisions.

Qualifications

  • 5+ years of experience managing office expansions, relocations, facilities projects, workplace operations, or commercial construction projects.
  • Demonstrated experience working with landlords, property management companies, general contractors, architects, and vendors.
  • Experience coordinating office moves and workplace transitions.
  • Knowledge of commercial office furniture procurement and installation processes.
  • Strong project management and organizational skills with exceptional attention to detail.
  • Ability to manage multiple projects and competing priorities simultaneously.
  • Excellent communication, negotiation, and stakeholder management skills.
  • Proficiency with project management and productivity tools (Microsoft Office, Google Workspace, project tracking software, etc.).

Preferred Qualifications

  • Experience supporting fast-growing organizations with multiple office locations.
  • Background in facilities management, workplace operations, construction management, or commercial real estate.
  • Familiarity with lease-related coordination and landlord-tenant relationships.
  • PMP certification or equivalent project management experience is a plus.

Engagement Details

  • Employment Type: Part-Time Independent Contractor
  • Hours: Approximately 10–25 hours per week (based on project needs)
  • Location: Remote with periodic on-site visits as required to our SSF Office
  • Contract Length: Project-based with potential for ongoing engagement
  • Compensation: $75/hour

Key Attributes for Success

  • Highly detail-oriented and proactive.
  • Strong sense of ownership and accountability.
  • Excellent problem-solving and organizational abilities.
  • Comfortable working independently and managing cross-functional stakeholders.
  • Ability to anticipate office and workplace needs while maintaining a high standard of execution.

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