Workplace Coordinator

Viam helps companies unlock the power of AI, data and automation in the physical world. We provide a single platform for engineers of all disciplines to solve problems together and build solutions that are fast and future-proof. Viam powers solutions across robotics, food and beverage, climate tech, marine, industrial manufacturing, and more. Founded in 2020 by former MongoDB co-founder and CTO Eliot Horowitz, Viam is headquartered in New York City.

WORKPLACE COORDINATOR

We’re looking for a Workplace Coordinator who’s ready to help create an efficient and fun work environment! You’ll play a crucial role in making sure Viam employees, visitors, and partners have a fantastic experience in the office. From managing daily office logistics to planning awesome events and supporting your teammates, you’ll play a key part in keeping things organized, welcoming, and efficient. Plus, as the first face guests see, you’ll set the tone for a great vibe from the moment they walk in!

This role requires on-site presence at 1900 Broadway New York, NY 10023, Monday thru Friday 9am - 5pm ET. Flexibility needed for after-hours events or tasks related to event setup and execution.

What you’ll do:

• Greet guests at the front desk and manage visitor log
• Support and coordinate activities related to delivering the highest level of experience for Viam employees and visitors
• Support employees and assist with any office needs such as maintenance, shipping, office supplies, office equipment, etc.
•  Lead execution of in-office events, such as All-Hands meetings, game nights, happy hours, and team-building activities. Manage event logistics, including venue setup, catering, and coordinating with internal teams for a seamless experience.
• Oversee and assist with external events
• Accept and manage mail and package distribution
• Manage all matters relating to office furniture/equipment and desk assignments/relocation
• Manage and order office supplies
• Manage Fobs/Badges for employees
• Onboarding/offboarding

Who you are:

• Prior experience in customer service, office management, hospitality, or operations
• Self starter, a customer service mindset, and ability to complete tasks with little guidance
• Passionate about creating community within a space; you encourage in-office interaction, leading to a welcoming and inclusive workplace
• Strong problem-solving skills and ownership of your work
• Strong attention to detail, highly organized
• Ability to work in the office during standard operating hours
• Ability to lift up to 25 lbs

Benefits:

• 100% covered medical/dental/vision insurance plans, commuter benefits
• Competitive salary & equity packages
• Reproductive Health Benefits including Fertility Benefits and Abortion Access Travel Benefits
• 25 days paid vacation and generous holiday observances
• One Medical Membership
• Class Pass & Citi Bike memberships
• Free lunch everyday that you’re in the office
• Paid parental leave

The salary for this role is between $50,000-55,000/year. Your exact offer will vary based on a number of factors, including experience level, skillset, market location, and balancing internal equity relative to peers at the company. In addition to cash compensation, Viam offers a comprehensive Total Rewards package that includes equity grants, health benefits, 25 vacation days and more.