Executive Support Specialist

What Makes This Opportunity Different

• High-visibility role serving as the face of the VitalCaring Dallas Home Office
• Opportunity to work closely with executive leadership and support company-wide operations
• Dynamic position with a blend of executive support, office operations, employee experience, hospitality, and event coordination
• Involvement in leadership meetings, onboarding experiences, travel coordination, company events, and cross-functional projects
• Fast-paced environment where professionalism, organization, urgency, and adaptability are highly valued
• Opportunity to create a welcoming, polished, and well-supported workplace experience for employees, candidates, vendors, and visitors
• Based onsite at the VitalCaring Home Office in Dallas, TX

Preferred Skills & Experience

• Experience in executive support, office administration, hospitality, operations coordination, or corporate office management
• Strong customer service mindset with polished communication and interpersonal skills
• Ability to manage multiple priorities, deadlines, and logistics with strong attention to detail
• Experience coordinating executive calendars, travel arrangements, meetings, presentations, and office events
• Comfortable supporting high-touch employee and visitor experiences in a professional office environment
• Strong organizational and follow-through skills with a proactive, solutions-oriented approach
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
• Experience with Concur, SharePoint, Visio, or similar business systems highly preferred
• Notary Public certification preferred or willingness to obtain certification

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 3+ years of experience in office administration, executive support, hospitality, or operations coordination preferred
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
• Professional communication skills with a collaborative and service-focused approach
• Ability to work independently while building strong cross-functional relationships
• Strong attention to detail, urgency, and accountability