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Contract Specialist, Business Affairs

New York, NY

Job Title: Contract Specialist, Business Affairs

Work Location: Remote

Start Date: ASAP

 

Named one of WorkLife’s 50 Best Places to Work and one of Fast Company's Most Innovative Companies, Whalar Group is a global creator company on a mission to liberate the creative voice. 

Creators are at the heart of everything we do! We are a curious, diverse team of 300 individuals around the world who are passionate about the Creator Economy. Our proximity, understanding, and trust of creators evolved into a first-of-its-kind creator ecosystem. Under Whalar Group, there are six companies: Whalar, a global creator agency; Sixteenth, a full-service global, 360° creator and talent management company; Foam, a suite of AI tools, templates, and services; Moby Ventures, a creator-centric venture studio; Umi Games, a groundbreaking gaming studio; and The Lighthouse, an IRL campus for creators and their teams.

About the role:

So, what does a Contract Coordinator/Specialist do? In short, they are a key link between Business Affairs and the Client Services teams, based in the US. Being a people person is a must as you’ll be the first point of contact for our Client Service teams with any ad-hoc queries surrounding: content approval, contracting, and campaign execution. You’ll also support contract workflows and take the lead on setting up campaign trackers for our teams to contract creators. 

 

You’re not in it alone, you’ll work closely with our Senior Director and Contract Manager on the Business Affairs team as well as our internal US based Client Service/Brand Partnership clients all things contracts, process and ops.

Here’s what you’ll do day-to-day:

  • Be the go-to POC for Client Services, providing daily BA support on US-driven campaign trackers, releases, and amendments.
  • Tracking the docs, keeping tabs on contracts from the point of creation through to signature. 
  • Drop the knowledge by providing training to the Client Service team on processes and operations of the Business Affairs team. 
  • Campaign Pro, stepping in to support our Client Service team with ad-hoc queries.
  • Automation lead, taking charge of setting up our contract automation from templates to ensure our Client Service teams are able to contract creators and troubleshoot any issues in real-time. 
  • Work flexible hours to support our Global BA team when needed. 
  • Supporting our Senior Manager, Business Affairs with admin, contract execution, and ad-hoc requests.

Here’s what we’re looking for:

  • 1-2 years of experience in social media marketing, marketing, entertainment, or the Creator scene. 
  • A passion for social media, the creator economy, and a fondness for processes and contracts. 
  • Someone who is always on the lookout for ways to innovate and streamline processes.
  • A self-starter who is able to work independently following training. 
  • Stay organized to manage and prioritize daily requests like a pro in a fast-paced environment.
  • Being open to flexing hours beyond the standard schedule to ensure campaigns go off without a hitch.
  • The ability to confidently lead presentations to internal teams, backed by the broader Business Affairs team.
  • Juggle and prioritize multiple requests to keep projects on track in a dynamic environment.
  • Maintain strong attention to detail, especially in contracts, and provide direction to internal teams, where getting it right is key.
  • Keeping a positive, can-do vibe that contributes to our creative and collaborative environment

The salary range for this role is $60,000 - $70,000 and serves as a general guideline reflecting the potential compensation for the role. The final salary offer will be determined based on a comprehensive evaluation of factors such as the candidate's experience, expertise, alignment with the position's requirements, and, ultimately budget approvals.

Our values:

At Whalar, diversity, equity, and inclusion (DEI) isn't just a statement, it's our collective strength. Our people are our superpower. A diverse team and inclusive leadership have shaped Whalar since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire individuals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers. 

The perks:

Whalar provides flexible benefits and collaborative work environments/experiences so employees can work productively in a setting that best and uniquely suits their needs.

  • Medical, Dental, Vision
  • 25 days of PTO + Sick days + Winter break
  • Retirement planning with employer match
  • Monthly phone/internet reimbursement
  • Professional development stipend
  • New joiner Home office allowance 
  • Fertility benefits
  • Up to 16 weeks of paid parental leave
  • Volunteer days
  • Identity theft protection & Legal assistance
  • Company Paid Life & Disability Insurance
  • Extra Voluntary Life Insurance Policy
  • Voluntary Hospital and Critical Illness Insurance
  • Voluntary Pet insurance
  • Employee Resource Groups

Whalar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.

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