Program Administrator

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Program Administrator position in our Seattle office. 

This position offers a flexible, hybrid working arrangement (3 days in the office)

Qualifications

• Bachelor’s Degree preferred, but not required
• Experience in a law firm or with an insurance company preferred, but not required
• Advanced Excel skills including:
• The ability to organize, compare, combine, process, and manipulate large data sets
• Use automation to efficiently process large quantities of data
• Create and use pivot tables
• Use of INDEX/MATCH, SUMIF, COUNTIF, and VLOOKUP functions
• Ability to multitask and work independently as well as part of a team
• Ability to meet deadlines and work well under pressure

Responsibilities

• Assist with obtaining the necessary information from client(s) and carriers to successfully open new files with in the Wilson Elser financial systems
• Update case lists and client contacts accordingly
• Update stakeholders with new case lists, client data, and any required information
• Assist with the coordination of mailing client invoices to various client contacts
• Identifying and tracking cost share allocation for billings and payments.  
• Correspond with clients, attorneys and other administrative support teams
• Respond to daily urgent data requests

Why Should You Apply? 

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.