Back to jobs
New

Office Manager - NYC - Onsite

New York, NY (Only)

WONGDOODY, a business unit of Infosys Nova Holdings, LLC is hiring an Office Manager.  The NYC Office Manager will be responsible for caring for the needs of our studio space at One World Trade creating a welcoming environment for guests and an engaging experience for our employees.

This is a multifaceted role with a wide range of responsibilities from serving as the primary point of contact for building management to running point on office events and will sometimes also be the ‘hands on the ground’ when partnering with other operations groups.   This is an onsite role with the expectation that you are in the studio 5 days a week.  

The Office Manager will also support senior executives, projects and other initiatives from our parent company on an as needed basis.

Our ideal candidate will be a highly organized and motivated individual who enjoys working with all levels of the organization as well as external partners.

WHAT YOU'LL DO:

Support the following areas of our New York Studio:

Operations 

    • Conference Room booking administration
    • Act as primary safety contact for One WTC and Infosys
    • Ordering and Maintaining Office/Kitchen supplies, snacks, coffee and other beverages
    • Setting up conference rooms with supplies
    • Serve as the primary point of contact for vendors and deliveries
    • Ordering Breakfast/Lunch as needed ensuring coordination of delivery and setup
    • Planning and scheduling events outside the office including venue selection and reservations
    • Maintaining existing setups, troubleshooting issues, minor replacements
    • Serve as the local culture champion by leading the culture team, managing the budget, organizing and executing events

Facilities 

    • Manage local building management relationships and ensuring facilities are clean, in good working order, and up to code
    • Guest Registration & Badge Creation for building access
    • Badge Maintenance for bathroom badges, malfunctioning badges, missing badges…working with the building for replacements or remedies

WHAT YOU'VE GOT

  • 3+ years of proven experience in staff support and office administration
  • Ability to handle multiple projects and adjust in real-time to competing demands and deadlines to support numerous people
  • Success managing vendors and partner relationships
  • Outstanding organizational skills and proactive follow-up tendencies
  • Excellent time management skills and ability to multi-task and prioritize work
  • Excellent written and verbal communication skills
  • A knack for problem-solving and eye for innovation to improve current processes
  • Ability to quickly learn software platforms and ticketing systems (Freshservice, AWARE etc.)
  • Detail-orientated nature with a services industry background preferred

TO APPLY: For full consideration please upload both a resume and cover letter.

THE PERKS

We’ll pay you to come work here, because we’re generous like that. Our salary range for this role is $60-65k.  You’ll get great medical, dental and vision insurance, 401K with company match.

ABOUT US

WONGDOODY is a human experience company, powered by Infosys with offices around the globe. Since our founding in 1993, we have won hundreds of international awards for creativity and marketing effectiveness, while building a culture that consistently makes WONGDOODY one of the “Best Places to Work”. We recognize and agree that our people and our culture are paramount to our success.

While some of us are still working remotely in North America, our regional offices are open! Our teams currently enjoy working in a hybrid capacity and we gather in the office as client needs, agency celebrations and team dynamics dictate.

We are a team of fun, fearless, ego-less, values-driven, and collaborative problem-solvers distributed around the world with one goal in mind – creating better human experiences. Human experiences are the touch points that make brands and technology matter to customers. We use strategy, creativity, design, and data to develop engaging experiences that transform businesses, and work with Infosys to achieve global scale at speed.

WONGDOODY is a proud Equal Employment Opportunity employer where we are committed to creating an equitable, diverse and inclusive workspace regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We are intentional about creating a space that celebrates, embraces, and reflects the diversity of the world we live in. Candidates from diverse backgrounds are strongly encouraged to apply.

All candidate information is kept confidential according to EEO guidelines.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in WongDoody’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.