Project Accountant - Billing Specialist

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Position Overview

Woolpert is looking for a Project Accountant - Billing Specialist to join our dynamic Finance team in Johannesburg, South Africa. This is a fully remote position that reports to the Project Financial Support Group Manager and plays a key role in ensuring timely and accurate billing, project setup, and contract compliance across our projects.

As a Project Accountant – Billing Specialist at Woolpert, you will:

• Reviews and approves (according to and/or in compliance with company-wide customer fundamentals) customer account set-ups and assures that required billing details are on file.
• Reviews contracts, purchase orders, invoicing/billing terms and enters accurate billing details into the Management Information System (MIS).
• Prepares accurate and timely billings.
• Utilizes multiple portals for invoice submissions.
• Maintains open lines of communication via email and multiple messaging services with Project Accountant Team Lead and the Digital Innovation CSM/FSR team.
• Transfers misapplied expenses to correct accounts within the MIS. This includes appropriate coordination on approval of transfers and properly documents reallocation of expenses in billing file for audit trail.
• Assists Project Accountant TL and the Digital Innovation CSM/FSR team with the coordination and monitoring of billings and collections.
• Handles billing voids and write-offs with appropriate approvals as needed.
• Maintains customer account invoice and customer account contract files.
• Initiates customer account close out to ensure all data in the Management Information System (MIS) record is correct and complete.
• Reviews and monitors modifications of customer records within the CRM platform and ensures all required documentation is on file and matches billing records within the MIS.
• Accurately processes payments and provides follow-up with appropriate internal team.
• Assists Risk Management Team as needed in reviewing customer transaction history, communication history, and contracts.
• Monitors collection issues and assists ARM Team in maintaining monthly AR Ledger comments and makes direct customer contact when applicable.
• Follows-up with Project Accountant TL and the Digital Innovation CSM/FSR team if collection attempts are unsuccessful (at 60 days outstanding).
• Ensure the CSP process is being followed.
• Participates in company-wide initiatives as needed, to include quality assurance and continuous improvement initiatives.
• Perform other duties as assigned.

Minimum Requirements:

• A BCom Accounting degree (or related) with 4 - 6 years of related experience.
• Ability to work US hours (14:00 - 23:00).
• Proficiency with Accounting Systems and various reports.
• Strong Microsoft Office suite skills and proficiency in Adobe products, database management software, and the Internet.
• Experience with tools like Dynamics 365, Salesforce, and Adobe for billing tasks is a plus.
• Experience with bulk invoicing is highly valued.
• Excellent written and oral communication skills.
• Maintain positive working relationships with others, both internally and externally.
• Work equally well with all levels of management, clients and employees.
• Be able to anticipate, understand and respond to the needs of internal and external customers.
• Work collaboratively and effectively with others to set goals, resolve problems, and make decisions to enhance organization effectiveness.
• Demonstrate the ability to undertake self-directed tasks when necessary.
• Possess strong conflict resolution skills.
• Demonstrate excellent time management skills
• Demonstrate excellent attention to detail.
• Demonstrate above average analytical skills.
• Have above average MIS, accounting and financial skills.
• Demonstrate the capacity to prioritize by assessing situations to determine urgency.
• Be able to develop a work schedule, set goals, create/implement action plans, and monitor progress towards goals.
• Demonstrate the ability to make clear, timely decisions
• Be able to travel occasionally.

Unique Benefits

Certified as a Great Place to Work®, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and countless projects around the globe, Woolpert makes a real difference at home and abroad. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible vacation
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

About Woolpert:  

As a firm that recognizes the importance of developing top talent from within, our employees have access to a wide range of training and coaching programs and are rewarded for their achievements through our excellent benefits package and competitive salaries.

Find out more about what Woolpert has to offer here:  http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com 

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.