HR & Facilities Manager

The Firm

XTX Markets is a leading algorithmic trading firm which uses state-of-the-art machine learning technology to produce price forecasts for over 50,000 financial instruments across equities, fixed income, currencies, commodities and crypto. It uses those forecasts to trade on exchanges and alternative trading venues, and to offer differentiated liquidity directly to clients worldwide. The firm trades over $250bn a day across 35 countries and has over 250 employees based in London, Singapore, New York, Paris, Bristol, Mumbai and Yerevan.

We leverage the talent of the people who work here, modern computational techniques and state-of-the-art research infrastructure to analyse large data sets across markets quickly and efficiently, to maximize the effectiveness of our proprietary trading algorithms. We are actively seeking new methods and ideas. The models that drive our trading strategies have evolved considerably over the last 10 years, from econometric methods that gave our company its name, to trees, to neural networks, to modern deep learning architectures.

XTX Markets has an unrivalled level of computational resources in the trading industry, with a growing research cluster currently containing over 25,000 GPUs with 650 petabytes of usable storage. Teams across the firm include world-class researchers with backgrounds in pure math, programming, physics, computer science and machine learning. The firm is also constructing a large-scale data centre in Finland to future-proof its significant computational capabilities.

At XTX Markets technology is our business and we are a diverse organization which attracts outstanding talent from across all industry backgrounds. We are focused on teamwork and our people collaborate on all aspects of the business, working openly and with respect for each other, our clients and the market. Our culture is non-hierarchical and one where everyone is valued. We strive for excellence in everything we do.

 

The Role

We are looking for a highly skilled and experienced HR & Facilities Manager to oversee office operations and local HR responsibilities at our Kajaani location.

This role is a hybrid position covering both office & high security Data Center facilities management and HR-related activities. The successful candidate will manage the Kajaani office and workplace operations while also handling local HR matters, including payroll, onboarding, offboarding, and general HR administration.

The role will report locally to the Data Center Director, with a dotted-line reporting structure to the Global Head of HR and the Global Head of Office Management. The ideal candidate will be a proactive problem-solver and leader, comfortable managing multiple workstreams and ensuring a world-class office and employee experience.

This is a full-time, permanent role based in Kajaani, Finland.

 

Key Responsibilities

Office & Facilities Management

• Line Management – Potential future oversight of the Front of House/Administration team, including holiday cover, performance reviews, and objective setting.
• Facilities Management – Ensure the office is maintained to a high standard, overseeing repairs, renovations, routine maintenance, and cleaning.
• Contractor & Vendor Management – Oversee all third-party vendors, conduct performance reviews, negotiate contracts, and evaluate alternative service providers when necessary.
• Building Management – Collaborate with the building management team on access control, permit approvals, and maintenance requests.
• Health & Safety Compliance – Support designated EHS officer with local workplace health and safety regulations, risk assessments and policy updates.
• Budget Control & Procurement – Manage the office management budget, track monthly expenses, and procure office supplies efficiently.
• Office Operations & General Administration – Be the first point of contact for all workplace-related matters, ensuring the smooth daily running of the office. Help to organize local event activities.
• Global Coordination – Work closely with the global office management team to maintain a consistent standard across all locations.
• Project Management – Support the COO and leadership on ad hoc projects, including construction and office fit-outs.

HR & Payroll Responsibilities

• Local HR Administration – Act as the first point of contact for HR-related queries within Kajaani.
• Payroll Oversight – Liaise with payroll providers, ensure accurate payroll processing, and manage local compliance requirements.
• Onboarding & Offboarding – Ensure smooth employee onboarding and exit processes, coordinating closely with the global HR team.
• HR Compliance & Awareness – Maintain an understanding of Finnish employment laws, assist with HR documentation, and ensure HR best practices are followed.
• Employee Engagement & Wellbeing – Support local employee welfare initiatives, contributing to a positive workplace culture.
  
  

 Essential Attributes

• Experience managing a high-class office environment, including facilities and HR-related responsibilities.
• Familiarity with HR processes, including payroll, onboarding, and local employment regulations.
• Excellent communication and leadership skills, with a proven ability to manage multiple stakeholders and vendors.
• A structured and organised approach to work, with strong problem-solving and decision-making abilities.
• Resilience and adaptability, capable of working under pressure and within tight deadlines.
• Highly IT-literate, with experience using modern collaboration tools (e.g., Asana, Slack, Outlook).
• Personable and proactive; able to identify opportunities for improvement.
• Organised, reliable, and results-driven, with a passion for creating an outstanding workplace experience.