Executive Assistant to the CLO & CFO

Zenoti provides an all-in-one, cloud-based software solution for the beauty and wellness industry. Our solution allows users to seamlessly manage every aspect of the business in a comprehensive mobile solution: online appointment bookings, POS, CRM, employee management, inventory management, built-in marketing programs and more. Zenoti helps clients streamline their systems and reduce costs, while simultaneously improving customer retention and spending. Our platform is engineered for reliability and scale and harnesses the power of enterprise-level technology for businesses of all sizes

Zenoti powers more than 30,000 salons, spas, medspas and fitness studios in over 50 countries. This includes a vast portfolio of global brands, such as European Wax Center, Hand & Stone, Massage Heights, Rush Hair & Beauty, Sono Bello, Profile by Sanford, Hair Cuttery, CorePower Yoga and TONI&GUY.

Our recent accomplishments include surpassing a $1 billion unicorn valuation, being named Next Tech Titan by GeekWire, raising an $80 million investment from TPG, ranking as the 316th fastest-growing company in North America on Deloitte’s 2020 Technology Fast 500™. We are also proud to be recognized as a Great Place to Work CertifiedTM for 2021-2022 as this reaffirms our commitment to empowering people to feel good and find their greatness. To learn more about Zenoti visit: https://www.zenoti.com

This role will support our C-Suite, with primary focus towards our Chief Legal Officer and Chief Finance Officer, as well as working alongside other administrative and senior executives. Responsibilities for this position include a can-do and positive attitude, strong inclination to own, willingness to take a leadership role within the team, propensity to think and plan ahead and manage time effectively, capacity to attend to the details while keeping the broader picture in mind, and ability to employ mechanisms to communicate information out to team members.

In this role, you will:

• Provide comprehensive support services to our C-Suite, ensuring outstanding communication, responsiveness, and execution.
• Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others.
• Coordinating closely with other Executive Assistants within the Zenoti community.
• Work closely with each executive to keep them well informed of upcoming commitments and responsibilities. Anticipate needs in advance of meetings, conferences, etc. and follow up appropriately.
• Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc. while maintaining confidentiality, both internally and externally.
• Ensure well organized and up-to-date travel logistics, expense reports, contact lists, files/records, and other administrative needs.
• Assist in other related duties as needed with the ability to continually learn new areas.

Experience and Qualifications:

• 5+ years executive support experience, including supporting senior executives; previous background as a Legal Assistant or Paralegal for a law firm preferred.
• Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances.
• Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information.
• Demonstrates sensitivity to diversity, equity, and inclusion.
• Exceptional organizational skills, follow-through, and attention to detail.

Why Zenoti? 

• Be part of an innovative company that is revolutionizing the wellness and beauty industry. 
• Work with a dynamic and diverse team that values collaboration, creativity, and growth. 
• Opportunity to lead impactful projects and help shape the global success of Zenoti’s platform. 
• Attractive compensation.

Zenoti provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.