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Part-Time Administrative Coordinator

Zürich, Zürich, Switzerland

About 21Shares

21Shares makes investing in digital assets as easy as buying shares using your conventional broker or bank. Investors can purchase our crypto ETPs easily, safely and securely in a regulated framework on the SIX Swiss Exchange in USD, Euros and GBP, on BX Swiss in CHF, on Boerse Stuttgart in Euros, on DB Xetra as well as Wiener Boerse ( Vienna Exchange) in Euros. We offer the most expansive suite of crypto ETPs available on regulated European exchanges.

Founded in 2018, 21Shares is led by a team of talented entrepreneurs and experienced professionals from the asset management and banking industry. Headquartered in Zurich, the company has launched several exchange-traded products such as NEAR and ONDO in the last twelve months.

About the Role

We are seeking a dynamic and highly organized Receptionist / Office Coordinator to join our team on a part-time basis. This role is pivotal in ensuring the smooth operation of our office, providing essential support across various administrative and facility-related functions. The ideal candidate will possess excellent communication skills, a proactive attitude, and strong attention to detail.

Key Responsibilities

  • Managing office processes and procedures to ensure organizational effectiveness and efficiency
  • Taking over general administrative tasks that arise in daily business
  • Coordinating with vendors and service providers as needed
  • Maintaining up to date records and files ensuring adherence to regulatory and compliance standards
  • Planning and organizing of office activities and events, including sub-leasers bookings, and social gatherings
  • Professional greeting and support of incoming guests and suppliers at the reception, as well as processing inquiries by telephone
  • Responsible for daily mail processing, including distribution of incoming mail and processing of outgoing mail
  • Address facility-related issues, coordinate with service providers, and liaise with the landlord when applicable.
  • Organization and management of office supplies, regular checking of inventory as well as determination of requirements and reordering
  • Receiving and solution-oriented processing of employees inquiries and feedback to ensure high levels of satisfaction
  • Supporting the company teams with administrative and organizational tasks to ensure smooth operations in everyday office life
  • Address sub-leasers' office/building-related inquiries and concerns.

 Qualifications

  • Strong written and verbal communication skills
  • Excellent organizational and time management skills
  • Great customer service and interpersonal skills
  • Friendly, service-oriented personality
  • Keen attention to detail
  • Problem-solving and basic troubleshooting skills
  • Proficiency with common word processing and spreadsheet software
  • Comfortable in a fast-paced environment

Working Conditions:

  • Part-time position.
  • Office-based role requiring physical presence for front desk and office tasks.

Languages:

  • English: Fluent
  • German: An advantage.

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