Benefits Administrator

ABOUT THE JOB

The ACLU seeks a full-time position of Benefits Administrator in the Human Resources Department of the ACLU’s National office in New York, NY. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month.

People are at the center of our mission and our work. And we are dedicated to cultivating the careers and well-being of a growing employee base of 550+ people who are the heart of our institution. The Human Resources team invests in the welfare and development of our employees by creating a place where people love to work, grow their careers, and contribute to the success of the organization. The Human Resources department oversees the entire employee lifecycle and strives to create a best-in-class employee experience through its outreach efforts, total rewards, onboarding, learning and development initiatives, and ongoing employee engagement. We are responsible for creating, strengthening, and sustaining the programs, processes, and policies that empower people, support and advance the institution, and enable the ACLU to deliver on its mission.

WHAT YOU'LL DO

Reporting to the Associate Director, Benefits & HR Administration, the Benefits Administrator will be responsible for daily operations of all benefit programs offered to ACLU National staff, as well as ACLU state affiliates located across all 50 states & Puerto Rico.

YOUR DAY TO DAY

• Administer employee benefit programs, including health, dental, and vision insurance, retirement plans, and other ancillary & voluntary benefits.
• Periodically audit National payroll records to ensure employee deductions are accurate.
• Maintain plan records and ensure compliance with federal regulations.
• Ensure that National and affiliates are making contributions to the defined contribution 401(k) plan in a timely manner. Build out and maintain system for tracking affiliate contributions and conduct proactive outreach as needed.
• Audit & reconcile National and affiliate contributions to payroll records to ensure that participants are enrolled and that the contributions made are correct. Ensure that any necessary corrections are made in timely manner.
• Work with affiliate locations to obtain appropriate payroll records and maintain personnel files.
• Remit 401(k) contributions for National Office on each pay period and audit accordingly.
• Maintain benefits records in Human Resources Information System (HRIS) for National and affiliate staff.
• Reconcile the differences between payroll registers and 941/W-3 payroll forms on quarterly and annual basis for affiliates.
• Prepare annual census for actuary and 401k vendor for appropriate testing purposes. Collect affiliate data and reconcile both National and affiliate data for accuracy.
• Assist employees with their understanding of benefit options available. Assist in conducting new hire onboarding and associated informational trainings regarding employee benefits.
• Prepare ad hoc reports for Finance and other stakeholders on an as needed basis.
• Provide assistance with annual retirement plan audit.
• Process benefits invoices on a monthly basis and reconcile all invoices/payments.

FUTURE ACLU'ERS WILL

• Be committed to advancing the mission of the ACLU.
• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives.
• Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts.

WHAT YOU'LL BRING

• Demonstrated Benefits & Human Resource experience working with benefit programs such as health & welfare, retirement, other voluntary benefits, and leaves of absence.
• Knowledgeable of federal, state, and local laws and regulations governing employee benefits, including ACA, ERISA, HIPAA, FMLA, and COBRA.
• High proficiency in Microsoft Office products, advanced Excel skills a plus.
• Ability to maintain a high level of discretion in handling sensitive & confidential information.
• Strong analytical and communication skills.

COMPENSATION

The ACLU values equity, transparency, and clarity in pay. Consistent with the ACLU's compensation philosophy there is a set salary for this role. The ACLU also has a locality adjustment policy that applies to salaries. The annual salary for this position is $95,666, reflecting the salary of a position based in New York, NY. This position is subject to a hybrid schedule of 2 days/week or 8 days/month in-office.

These salaries are reflective of positions based in New York, NY. The salary will be subject to a locality adjustment (according to a specific city and state), if an authorization is granted to work outside of the location listed in this posting. Note that most of the salaries listed on our job postings reflect New York, NY salaries, where our National offices are headquartered.

WHY THE ACLU

For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people.

We know that great people make a great organization. We value our people and know that what we offer is essential not just for their work, but to their overall well-being.

At the ACLU, we offer a broad range of benefits, which include:

• Time away to focus on the things that matter with a generous paid-time off policy
• Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
• Plan for your retirement with 401k plan and employer match
• We support employee growth and development through annual professional development funds, internal professional development programs and workshops

OUR COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

Equity, diversity, and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. For us diversity, equity and inclusion are not just check-the-box activities, but a chance for us to make long-term meaningful change. We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression and anti-racism internally as we are externally. Because whether we’re in the courts or in the office, we believe ‘We the People’ means all of us.

With this commitment in mind, we strongly encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.

The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email benefits.hrdept@aclu.org.  If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.